Bid Coordinator

West Recruitment; Sydney; On-site; AUD 70,000 - 110,000; Full time

Job summary

West Recruitment is partnering with a leading energy infrastructure organisation to recruit a Bid Coordinator in Sydney. The role provides hands-on administrative support across the bid and estimating function, liaising with Sales, Estimating and Engineering teams to coordinate opportunities and improve bid delivery.

Initially offered as a 6 month contract with strong consideration for extension or permanency based on business needs and performance.

Qualifications

• Degree in Engineering, Business, Marketing, Communications or similar.
• Experience in bid coordination, project administration or similar roles.
• Strong organisational skills with attention to detail and ability to manage multiple deadlines.
• Excellent written and verbal communication skills; technical writing and editing abilities a plus.

Responsibilities

• Provide day-to-day administrative and coordination support across the bid and estimating team.
• Support the development and implementation of bid governance, processes, templates and systems.
• Bring together technical, commercial and qualitative inputs from Sales, Estimating and Engineering/Construction teams.
• Prepare and coordinate tender documents, presentations, capability statements, case studies and returnable schedules.

Skills

Organisational skills

Communication skills

Attention to detail

Multi-deadline management

Education

Degree in Engineering, Business, Marketing, Communications or similar

Job description

This opportunity is with a leading energy infrastructure organisation delivering complex high voltage and renewable energy projects across Australia, including substations, associated HV infrastructure and BESS.
With a growing pipeline of opportunities, the business is continuing to expand its bid and estimating function and is investing in the systems, processes and governance needed to support this growth. This is an opportunity to join a collaborative team and play a hands on role in improving how bids and tenders are coordinated, developed and delivered.

About your new role

As the Bid Coordinator, you will provide hands on administrative and coordination support across the bid and estimating function, working closely with Sales, Estimating and Engineering/Construction teams to help manage multiple opportunities and improve the way bids are prepared and delivered.
Initially offered as a 6 month contract with strong consideration for the role to be extended or transitioned into a permanent position based on business requirements and performance.
You will support the development of bid governance, coordinate tender documentation, evaluate incoming opportunities, bring key inputs together and help implement systems, processes and tools that support a growing bid function.

Key Responsibilities

• Provide day-to-day administrative and coordination support across the bid and estimating team
• Support the development and implementation of bid governance, processes, templates and systems
• Bring together technical, commercial and qualitative inputs from Sales, Estimating and Engineering/Construction teams
• Prepare and coordinate tender documents, presentations, capability statements, case studies and returnable schedules

About your new company

This opportunity is with a leading energy infrastructure organisation delivering complex high voltage and renewable energy projects across Australia, including substations, associated HV infrastructure and BESS.
With a growing pipeline of opportunities, the business is continuing to expand its bid and estimating function and is investing in the systems, processes and governance needed to support this growth. This is an opportunity to join a collaborative team and play a hands on role in improving how bids and tenders are coordinated, developed and delivered.

About You

To succeed in this role, you will bring:

• Degree in Engineering, Business, Marketing, Communications or similar, or relevant project/bid administration experience
• Experience in bid coordination, project administration, site administration, estimating or a similar coordination role
• Strong organisational skills with excellent attention to detail and the ability to manage multiple deadlines
• Strong written and verbal communication skills, including technical writing, report writing and copy editing
• Energy, infrastructure, construction or EPC experience will be highly regarded