Bid Coordinator

Miepol; City of Melbourne; On-site; AUD 60,000 - 85,000; Full time

Job summary

Miepol Pty Ltd is seeking a highly organised Junior Bid Coordinator to manage end-to-end tender administration for civil construction projects in Melbourne. You will identify opportunities, coordinate internal activities, prepare submissions, and ensure on-time lodgement.

The role requires 2+ years in bid or related roles, strong organisation and communication skills, and advanced Microsoft Office proficiency. A path for growth within a thriving civil construction business is offered.

Qualifications

• Minimum 2 years’ experience in bid coordination, tender administration, project administration, sales support, client relationship management, contract administration, business support administration, or a similar role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Advanced Microsoft software skills

Responsibilities

• Monitor tender portals and identify suitable civil construction opportunities.
• Review tender documents and prepare clear tender opportunity summaries.
• Coordinate internal tender review meetings and support tender go/no-go decisions.
• Manage the end-to-end tender submission process from commencement to lodgement.
• Prepare and complete tender forms, schedules, declarations, and returnable documents.
• Compile compliant and professional tender submission packages, including pricing and non-pricing responses.
• Coordinate information and supporting documents from internal departments and stakeholders.
• Monitor addenda, clarifications, amendments, and client queries throughout the tender process.
• Maintain tender registers, records, databases, client portal registrations, and document version control.
• Support post-tender follow-up, outcome tracking, client feedback, and continuous improvement of tender systems and templates.

Skills

Bid coordination

Tender administration

Project administration

Sales support

Client relationship management

Contract administration

Business support administration

Microsoft Office

Tools

Microsoft Office

Job description

Miepol Pty Ltd is a civil engineering construction company, experienced in providing services in Civil and Construction Infrastructure, Asset Management and Traffic Management Services and Labour Hire.

We are a trusted provider of professional traffic control and management services across Melbourne and surrounding regions. We specialise in delivering safe, efficient, and compliant traffic solutions for a wide range of projects, including civil construction, infrastructure, and major events.With safety as our top priority, we are committed to protecting our people, clients, and the community through industry best practices, ongoing training, and strict adherence to Australian standards and regulations.

About the role

Miepol is seeking a highly organised and proactive Bid & Tender Coordinator to manage the end-to-end administration and coordination of tender submissions for civil construction projects.

The successful candidate will be responsible for identifying suitable tender opportunities, coordinating internal tender activities, preparing submission documentation, managing tender registers and databases, liaising with internal stakeholders, and ensuring all submissions are completed accurately and submitted on time.

This is an excellent opportunity for a Junior Bid Coordinator to grow their skills and advance their career within a thriving civil construction business. Candidates should have exposure to bid coordination, administration, client relationship management, project support, sales support, or a comparable role, and be keen to develop their expertise in tendering and project delivery.

Key Responsibilities

Monitor tender portals and industry platforms to identify suitable civil construction opportunities.

Review tender documents and prepare clear tender opportunity summaries.
Coordinate internal tender review meetings and support tender go/no-go decisions.

Manage the end-to-end tender submission process from commencement to lodgement.

Prepare and complete tender forms, schedules, declarations, and returnable documents.

Compile compliant and professional tender submission packages, including pricing and non-pricing responses.

Coordinate information and supporting documents from internal departments and stakeholders.

Monitor addenda, clarifications, amendments, and client queries throughout the tender process.

Maintain tender registers, records, databases, client portal registrations, and document version control.

Support post-tender follow-up, outcome tracking, client feedback, and continuous improvement of tender systems and templates.

About you

Minimum 2 years’ experience in bid coordination, tender administration, project administration, sales support, client relationship management, contract administration, business support administration, or a similar role.

Excellent organisational and time management skills.

Strong written and verbal communication skills.

High level of attention to detail and accuracy.

Advanced Microsoft software skills

Miepol's Vision is to create and maintain an organisation of highly skilled professionals to provide our clients with premier civil construction design, build and maintenance solutions in an ethical, creative and cost-efficient manner.

We proudly support diversity and are an equal opportunity employer.