Bid Coordinator

Ivory Group; Canberra; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Career development

Flexible working arrangements

Profit-sharing incentives

Health and wellbeing initiatives

Leave entitlements

Job summary

Ivory Group in Canberra is seeking a Bid Coordinator to support tender and pre-construction activities for major commercial projects. You will coordinate submissions, research opportunities and ensure tenders are delivered to a high standard and on time.

Working closely with the Pre-Construction Manager and project teams, you will help prepare executive summaries, bid content and documentation while identifying process improvements.

Qualifications

• Experience in bid coordination, graphic design or similar role.
• Strong written communication and exceptional attention to detail.
• Proficiency in Adobe InDesign and Microsoft Word and Excel.
• Highly organized with the ability to manage multiple deadlines.

Responsibilities

• Coordinate tender and EOI submissions from start to finish.
• Develop and manage bid action plans and submission timelines.
• Research clients, projects and upcoming opportunities.
• Draft and edit executive summaries and tender content.
• Maintain company capability statements, project profiles and bid documentation.
• Identify opportunities to improve the bid process and quality of submissions.
• Work closely with internal teams to gather project and company information.
• Assist with marketing and business development initiatives as required.

Skills

Bid coordination

Graphic design

Communications

Tools

Adobe InDesign

Microsoft Word

Excel

Job description

• Build your career with hands‑on exposure to bids, tenders and pre-construction
• Play a key role in securing major commercial projects across Canberra
• Join a collaborative team that values development, flexibility and getting results

About the Company.

A well-established commercial construction company with a strong presence across Canberra is looking for a Bid Coordinator to join their growing team. Delivering fitout, refurbishment and new build projects across a range of sectors, the business has built a strong reputation for quality, reliability and consistent project delivery. With the backing of a larger national operation and strong local leadership, you'll join a high-performing team with a solid pipeline of upcoming work and genuine opportunities to develop your career.

About the Position.

As a Bid Coordinator, you'll play an important role in supporting the business through the tender and pre-construction process. Working closely with the Pre-Construction Manager, project teams and senior stakeholders, you'll coordinate submissions, research opportunities and help ensure tenders are delivered to a high standard and within deadline. This is an excellent opportunity for someone looking to build a long-term career in bids, marketing or pre-construction, with plenty of exposure to major commercial projects and experienced industry professionals.

Duties.

• Coordinate tender and EOI submissions from start to finish
• Develop and manage bid action plans and submission timelines
• Research clients, projects and upcoming opportunities
• Draft and edit executive summaries and tender content
• Maintain company capability statements, project profiles and bid documentation
• Identify opportunities to improve the bid process and quality of submissions
• Work closely with internal teams to gather project and company information
• Assist with marketing and business development initiatives as required

Skills & Experience.

• Experience in bid coordination, graphic design, communications or a similar role
• Strong written communication and exceptional attention to detail
• Proficiency in Adobe InDesign and Microsoft Word and Excel
• Highly organised with the ability to manage multiple deadlines
• Confident working with a range of internal stakeholders
• A proactive, collaborative and solutions-focused approach
• Construction industry experience is preferred but not essential

Culture.

This is a collaborative, people-focused business where you'll work alongside experienced construction professionals without the layers of a traditional corporate environment. The team values initiative, quality and accountability, while providing genuine support for people looking to build their careers.

You'll have exposure to senior leaders, major projects and a broad range of sectors, with the opportunity to grow your responsibilities as your experience develops.

Benefits.

• Personalised career development and structured progression opportunities
• Exposure to major commercial, government and community projects
• Flexible working arrangements
• Additional annual leave benefits
• Competitive salary package with potential profit-share incentives
• Health and wellbeing initiatives
• Strong social and collaborative team environment
• Long-term opportunity with a stable business and strong Canberra pipeline