Bid Coordinator

Ivory Group; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexibility & work-life balance

Salary package & benefits

Career development toward Bid Manager

Job summary

Ivory Group is seeking a meticulous Bid Coordinator in Sydney to support the bid strategy and ensure timely, high-quality submissions. You will work closely with the Commercial and Operations teams to deliver compliant tenders tailored to client requirements.

The role involves collaboration with bid, estimating, and construction teams, ensuring accurate documentation and timely delivery of proposals and EOIs.

Qualifications

• Tertiary qualification in a building or marketing-related discipline is preferable.
• Recent experience in a Bid Coordinator or Submissions role (ideally in the construction industry).
• Strong track record of stability with previous employers.
• Excellent communication skills (written and verbal).
• Ability to multitask and work well under pressure.
• Excellent organisation and attention to detail.
• Experienced using InDesign and MS Suites.

Responsibilities

• Prepare bid submissions, EOIs, and tenders tailored to client requirements.
• Coordinate marketing and tender submissions across teams.
• Control document versions and ensure compliant documentation.
• Attend and contribute to bid-related meetings.
• Prepare contractual documentation as part of submissions.
• Administer bid processes and timelines.
• Create visual content for proposals.
• Interact with clients during the submission process.

Skills

Bid coordination experience

Communication (written and verbal)

Multitasking

Organisation & attention to detail

InDesign

MS Office

Education

Building/Marketing-related degree

Tools

InDesign

MS Office

Job description

ABOUT THE COMPANY

This award-winning construction firm is nationally recognised for its strong reputation and proven expertise in delivering high-quality projects across diverse sectors. Specialising in high-end fit-outs, refurbishments, and new builds, they operate across commercial, retail, government, education, and infrastructure markets. With long-standing relationships with high-profile clients and a healthy pipeline extending well into 2027, they are now seeking a detail-oriented and organised Bid Coordinator to join their Sydney team.

ABOUT THE POSITION

As a Bid Coordinator, you will report directly to the Commercial Manager and Operations Manager. You will collaborate with the Bid, Estimating and Construction teams to create compliant submissions, proposals, tenders, and Expressions of Interest (EOIs). Your role will be key in ensuring the bid process runs smoothly, delivering high-quality, well-presented documentation tailored to meet client requirements. Your role will be critical in supporting the overall bid strategy and ensuring the timely delivery of quality documentation.

DUTIES

• Bid Preparation
• Marketing and tender submissions
• Document Control
• Meeting Involvement
• Contractual Documentation
• Bid Administration
• Visual Content
• Client Interaction

SKILLS & EXPERIENCE

• Tertiary qualification in a building or marketing-related discipline is preferable
• Recent experience in a Bid Coordinator or Submissions role (ideally in the construction industry)
• Strong track record of stability with previous employers
• Excellent communication skills (written and verbal)
• Ability to multitask and work well under pressure
• Excellent organisation and attention to detail
• Experienced using InDesign and MS Suites

CULTURE

The organisation fosters a culture of integrity, teamwork, and professionalism. Collaboration and long-term relationships are highly valued, both with clients and within the team. Staff are supported to grow within a stable and respected business, reflected in strong retention and a genuine commitment to quality outcomes.

BENEFITS

• Generous flexibility and work-life balance
• Attractive and competitive salary package
• Excellent platform for professional career development to Bid Manager
• A positive work-life balance
• Numerous employee well-being and benefits initiatives
• Company seen as an employer of choice
• Fantastic induction program and endless support