Bid Coordinator

Trifecta Recruitment; Melbourne; On-site; AUD 90,000 - 150,000; Full time

Benefits offered by this job

Superannuation

Mentorship & career progression

Exposure to senior industry leaders

Job summary

Trifecta Recruitment partnered with a well-established Australian construction business to appoint a Bid Coordinator to join their Melbourne team. The role focuses on coordinating EOIs, RFTs and tenders while designing visually engaging bid documents using Adobe InDesign.

You will collaborate with estimating teams and senior management on bid strategy and content, coordinating information from internal stakeholders and developing reusable tender content across social procurement and Indigenous

Qualifications

• Experience as Bid Coordinator or Submissions Coordinator or Graphic Designer.
• Background in commercial construction or architectural practice.
• Proficiency in Adobe InDesign for proposals and tender documents.
• Understanding EOIs, RFTs and tender submission processes.
• Strong writing, coordination across stakeholders, and time management.

Responsibilities

• Coordinate EOIs, RFTs, tenders and submissions with estimating team.
• Design visually engaging bid documents using InDesign.
• Collaborate on bid strategy and submission planning.
• Coordinate information from internal stakeholders.
• Develop reusable tender content including social procurement and Indigenous engagement.

Skills

Bid coordination

Construction background

Written communication

Attention to detail

Time management

Stakeholder coordination

Tools

Adobe InDesign

Job description

Trifecta Recruitment have partnered with a well-established Australian construction business to appoint a Bid Coordinator to join their Melbourne team.

The business has a strong track record delivering a diverse range of construction projects across multiple sectors and is continuing to strengthen its presence in the Victorian commercial construction market.

This is an opportunity to play an important role in the business's tendering and business development activities, working closely with the estimating team and senior management to coordinate and deliver high-quality submissions across a diverse range of commercial construction projects.

The business is looking for someone who combines strong graphic design capabilities with an understanding of the tender process. Candidates from either a commercial construction background or an architectural practice will be considered, with a particular preference for someone who is confident producing visually engaging bid and tender submissions.

Your New Role

• Work closely with the estimating team to coordinate EOIs, RFTs, tenders and submissions, managing competing priorities and deadlines.
• Design and produce visually engaging bid and tender documents using Adobe InDesign, working within established company templates and branding guidelines.
• Collaborate with estimating teams and senior management on bid strategy, submission planning and project-specific content.
• Coordinate information from internal stakeholders and assist with developing written submission content.
• Develop and maintain reusable tender content covering areas such as social procurement, Indigenous engagement and company capabilities.

Trifecta Recruitment have partnered with a well-established Australian construction business to appoint a Bid Coordinator to join their Melbourne team.

The business has a strong track record delivering a diverse range of construction projects across multiple sectors and is continuing to strengthen its presence in the Victorian commercial construction market.

This is an opportunity to play an important role in the business's tendering and business development activities, working closely with the estimating team and senior management to coordinate and deliver high-quality submissions across a diverse range of commercial construction projects.

The business is looking for someone who combines strong graphic design capabilities with an understanding of the tender process. Candidates from either a commercial construction background or an architectural practice will be considered, with a particular preference for someone who is confident producing visually engaging bid and tender submissions.

Your New Role

• Work closely with the estimating team to coordinate EOIs, RFTs, tenders and submissions, managing competing priorities and deadlines.
• Design and produce visually engaging bid and tender documents using Adobe InDesign, working within established company templates and branding guidelines.
• Collaborate with estimating teams and senior management on bid strategy, submission planning and project-specific content.
• Coordinate information from internal stakeholders and assist with developing written submission content.
• Develop and maintain reusable tender content covering areas such as social procurement, Indigenous engagement and company capabilities.

What You'll Need

• Previous experience in a Bid Coordinator, Submissions Coordinator, Graphic Designer or similar role.
• Background working within a commercial construction builder or architectural practice.
• Strong proficiency in Adobe InDesign, with experience producing professional presentations, proposals and tender submissions.
• Understanding of EOIs, RFTs and the broader tender submission process.
• Strong written communication skills and the ability to coordinate information across multiple stakeholders.
• Excellent attention to detail, organisation and time management skills.

What's In It For You?

• Salary package of $90,000 - $150,000 + super, dependent on experience.
• Opportunity to join an established construction business with a strong project portfolio.
• Fantastic exposure to senior industry leaders with Tier 1 construction backgrounds, offering valuable mentorship, industry insight and opportunities for long-term career progression.
• Work closely with an experienced leadership team and estimating department.
• Play an important role in tender strategy and business development.
• A varied position combining graphic design, tender coordination and submission development.

If this role isn't quite right but you'd like to hear about other opportunities, please feel free to get in touch.