Bid and Proposal Specialist

Spin Virtual Solutions Inc; Sydney; Remote; AUD 70,000 - 120,000; Full time

Job summary

Spin Virtual Solutions Inc in Sydney seeks an experienced Bid and Proposal Specialist to lead end-to-end tender responses for government and public-sector digital services. The role involves identifying opportunities, qualifying bids, and preparing compelling, compliant submissions.

You will develop capability statements, case studies, and client proposals to support business development. Coordinate with internal teams, manage deadlines, and ensure high-quality documentation for timely

Qualifications

• 2+ years in tender writing, bid management, or similar
• Excellent written English with Australian spelling
• Experience preparing compliance matrices and managing multiple tenders with tight deadlines
• Strong research, analytical, organisational and project coordination skills
• Proficiency in Word, Excel, PDF tools and Google Workspace
• Ability to translate complex tender docs into structured, persuasive responses
• Attention to detail and timely submission of compliant documents

Responsibilities

• Monitor government procurement portals and tender platforms to identify opportunities
• Assess tender opportunities based on scope, eligibility, criteria, and deadlines
• Prepare bid/no-bid assessments and management reviews
• Register and maintain supplier profiles and panel memberships
• Review RFIs, RFPs, EOIs, and similar documents
• Develop compliance matrices ensuring all requirements are addressed
• Write tailored responses covering methodology, delivery, timelines, risks and value
• Prepare supporting docs like capability statements, case studies and CVs
• Coordinate with internal stakeholders to gather needed information for submissions
• Manage submission requirements and lodgements to ensure on-time delivery

Skills

Tender writing

Compliance matrices

Research

Project coordination

Written English

Microsoft Word

Excel

Google Workspace

Tools

Microsoft Word

Excel

PDF tools

Google Workspace

Job description

A Sydney-based web design and development agency with over 26 years of industry experience. The agency specialises in website design and development, WordPress and Shopify solutions, and digital services that help businesses strengthen their online presence and achieve their digital goals.

About the role

We are seeking an experienced Bid and Proposal Specialist/ Tender Writer to identify, qualify, prepare, and submit high-quality tender responses for government and public-sector projects involving digital services, website development, IT, hosting, and digital marketing. The successful candidate will be responsible for managing the end-to-end tender process, ensuring compliance with submission requirements, and developing compelling proposals that address evaluation criteria. This role will also contribute to business development through the preparation of capability statements, case studies, and client proposals.

Key responsibilities

• Monitor government procurement portals, tender platforms, and council websites to identify relevant business opportunities
• Research and assess tender opportunities based on scope, eligibility, evaluation criteria, mandatory requirements, risks, and submission deadlines
• Prepare bid/no-bid assessments and recommendations for management review
• Register and maintain supplier profiles and relevant panel memberships across procurement platforms
• Review and analyse Requests for Tender (RFTs), Requests for Quotation (RFQs), Requests for Proposal (RFPs), and Expressions of Interest (EOIs)
• Develop compliance matrices to ensure all mandatory requirements and evaluation criteria are addressed
• Write persuasive, tailored responses covering project methodology, delivery approach, timelines, risk management, and value for money
• Prepare supporting documents, including capability statements, case studies, team profiles, CVs, referee summaries, and pricing schedules
• Coordinate with internal stakeholders to gather technical, operational, and commercial information for submissions
• Manage submission requirements, declarations, supporting documentation, and lodgement confirmations to ensure all tenders are submitted on time

About you

• At least 2 years of experience in tender writing, bid management, proposal writing, or a similar role
• Excellent written English, with the ability to produce persuasive, clear, and professional content using Australian spelling and style
• Demonstrated experience preparing compliance matrices and managing multiple tenders with strict deadlines
• Strong research, analytical, organisational, and project coordination skills
• Advanced proficiency in Microsoft Word, Excel, and PDF tools, with experience using Google Workspace
• Ability to interpret complex tender documentation and translate requirements into structured, compelling responses
• Strong attention to detail and a proven commitment to submitting accurate, compliant documents on time
• A reliable home office with backup internet and power, suitable for handling confidential documentation
• Previous tender or proposal writing samples that can be shared for assessment, with confidential information redacted where necessary