Bid Writer – ANZ (Melbourne, Australia)

Bibliotheca Australia Pty Ltd; Melbourne; Sur place; AUD 90 000 - 120 000; Plein temps

Résumé du poste

Bibliotheca Australia Pty Ltd is seeking a skilled Bid Writer in Clayton, VIC to develop, coordinate, and deliver high-quality responses to RFPs, RFQs, tenders, and other procurement opportunities. You will collaborate with Sales, Marketing, Product Management, Operations, and Customer Success to create compelling, compliant proposals.

The role requires exceptional writing, strong project management, and the ability to translate complex technical information into customer-focused content while

Qualifications

• Bachelor's degree or equivalent experience in communications, marketing, English, or related field.
• Minimum 4 years of experience in proposal writing or related roles.
• Experience developing responses to RFPs, RFQs, tenders, or procurement documents.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Experience with Loopio, RFPIO, Qvidian, or similar proposal platforms.
• Experience using CRM and business systems such as HubSpot, Salesforce, NetSuite.
• Exceptional written communication and storytelling abilities.
• Ability to translate technical information into persuasive business content.
• Strong organizational and project management skills.

Responsabilités

• Write, edit, and manage persuasive responses for RFPs, RFQs, tenders, bids, and procurement requests.
• Coordinate proposal development across Sales, Product Management, Marketing, Technical Services, Operations, and other stakeholders.
• Develop proposal strategies, outlines, timelines, and content plans.
• Manage proposal schedules, milestones, deadlines, and ensure compliance.
• Review bid requirements to meet technical, commercial, legal, and formatting requirements.
• Assemble, finalize, quality-check, and submit documents through portals or channels.
• Develop pricing schedules and coordinate information for tender submissions.
• Maintain and improve proposal templates, bid libraries, and reusable content.
• Research customer needs, industry trends, and competitor solutions.
• Translate technical product information into clear, customer-focused content.

Connaissances

Proposal writing

Project management

Technical writing

Written communication

Stakeholder collaboration

Editing

Content translation

Formation

Bachelor's degree or equivalent experience

Outils

Loopio

RFPIO

Qvidian

HubSpot

Salesforce

NetSuite

Description du poste

Bibliotheca Australia Pty Ltd – Clayton VIC

The Bid Writer is responsible for developing, coordinating, and delivering high-quality responses to Requests for Proposal (RFPs), Requests for Quotations (RFQs), tenders, bids, and other procurement opportunities. This role works closely with Sales, Marketing, Product Management, Operations, Customer Success, Supply Chain, and Technical teams to create compelling, compliant, and persuasive proposals that support revenue growth and customer acquisition.

The successful candidate combines strong writing and project management skills with the ability to translate technical information into customer-focused content. This role also supports bid process improvement, proposal content management, competitive positioning, and ongoing customer engagement activities.

Key responsibilities

• Write, edit, and manage persuasive responses for RFPs, RFQs, tenders, bids, pre-qualification questionnaires, and other procurement requests.
• Coordinate proposal development activities across Sales, Product Management, Marketing, Technical Services, Operations, and other stakeholders.
• Develop proposal strategies, outlines, timelines, and content plans to ensure timely and successful submissions.
• Manage proposal schedules, milestones, and deadlines while maintaining compliance with customer requirements.
• Review bid requirements and ensure all submissions meet technical, commercial, legal, and formatting requirements.
• Assemble, finalize, quality-check, and submit proposal documents through customer procurement portals or designated channels.
• Develop pricing schedules, support commercial responses, and coordinate information required for tender submissions.
• Maintain and continuously improve proposal templates, bid libraries, reference materials, and reusable content.
• Research customer needs, industry trends, market developments, and competitor solutions to strengthen proposal responses.
• Translate technical product information into clear, persuasive, customer-focused content.

About you

• Bachelor's degree in Communications, Marketing, English, Journalism, Business, Technical Writing, or a related field, or equivalent experience.
• Minimum of 4 years of experience in proposal writing, bid management, technical writing, marketing communications, journalism, or related professional writing roles.
• Experience developing responses to RFPs, RFQs, tenders, grants, or procurement documents.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Experience with proposal management platforms such as Loopio, Responsive (RFPIO), Qvidian, or similar tools.
• Experience using CRM and business systems such as HubSpot, Salesforce, NetSuite, or comparable platforms.
• Exceptional written communication and storytelling abilities.
• Ability to transform complex technical information into clear and persuasive business content.
• Strong organizational and project management skills with ability to manage multiple concurrent deadlines and competing priorities.
• Strong interpersonal skills and ability to collaborate across departments.

Success Factors

A successful Bid Writer consistently delivers accurate, compelling, and compliant proposals that support revenue growth and customer acquisition. They are highly organized, detail-oriented, collaborative, and skilled at transforming technical information into persuasive content while ensuring deadlines are met and quality standards are maintained.