Bids & Tender Co-ordinator

Workforce International; Sydney; On-site; AUD 130,000 - 140,000; Full time

Benefits offered by this job

Laptop provided

Competitive salary + super

Mascot office – full-time

Job summary

Workforce International is seeking a Bids & Tender Co-ordinator to join our Mascot team on a full-time basis. You will manage end-to-end bid submissions, coordinate with senior managers across operations, finance and HR, and ensure high-quality proposals meet client specifications.

The role requires strong written communication, meticulous attention to detail, and the ability to manage multiple tender deadlines.

Qualifications

• Demonstrated experience in bids, tenders, proposals or similar coordination role.
• Strong tender writing and written communication skills.
• Excellent organisational and project coordination skills.
• Ability to manage multiple tenders and strict submission deadlines simultaneously.
• Strong attention to detail and commitment to producing high-quality documentation.
• Commercial awareness and the ability to interpret tender and contractual documentation.
• Confidence working with senior leaders and stakeholders across multiple departments.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Experience working with government, infrastructure or large corporate tenders will be highly regarded.
• Experience within recruitment, labour hire or industrial services would be advantageous.

Responsibilities

• Coordinate the end-to-end bid and tender process from opportunity review through to submission.
• Review tender opportunities against business capabilities and client requirements.
• Coordinate tender strategy meetings with key internal stakeholders.
• Develop and manage tender timelines, deliverables and internal responsibilities.
• Prepare, draft, compile and review professional tender submissions and proposals.
• Liaise with operations, finance, HR and management to obtain technical, operational and commercial information.
• Coordinate pricing information and schedules of rates with finance and operational teams.
• Manage company tender portals and submission requirements.
• Ensure submissions comply with client specifications, procurement requirements and contractual obligations.
• Proofread and quality-check tender submissions for accuracy, consistency and compliance.
• Review tender documentation to identify potential risks, requirements and opportunities.
• Maintain tender templates, precedent documentation, databases and previous submissions.
• Support post-tender reviews and monitor outcomes to improve future submissions.
• Identify opportunities to improve tender processes, documentation and submission quality.

Skills

Bid coordination

Written communication

Organisational skills

Stakeholder management

Analytical thinking

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Mascot, Sydney NSW
Full Time
$130,000 – $140,000 + Super
Laptop & Mobile Provided

Bids & Tender Co-ordinator

Workforce International Pty Ltd is seeking an experienced Bids & Tender Co-ordinator to join our team on a full-time basis at our Mascot office.

This is a key role supporting the continued growth of our national business by coordinating the development and submission of high-quality bids, tenders and proposals.

You will manage the tender process from initial opportunity review through to final submission and post-tender activities, working closely with senior management, operations, finance, HR and subject matter experts.

The successful candidate will have strong written communication skills, excellent attention to detail and the ability to coordinate multiple stakeholders and competing deadlines.

Key responsibilities

• Coordinate the end-to-end bid and tender process from opportunity review through to submission.
• Review and assess tender opportunities against business capabilities and client requirements.
• Coordinate tender strategy meetings with key internal stakeholders.
• Develop and manage tender timelines, deliverables and internal responsibilities.
• Prepare, draft, compile and review professional tender submissions and proposals.
• Liaise with operations, finance, HR and management to obtain technical, operational and commercial information.
• Coordinate pricing information and schedules of rates with finance and operational teams.
• Manage company tender portals and submission requirements.
• Ensure submissions comply with client specifications, procurement requirements and contractual obligations.
• Proofread and quality-check tender submissions for accuracy, consistency and compliance.
• Review tender documentation to identify potential risks, requirements and opportunities.
• Maintain tender templates, precedent documentation, databases and previous submissions.
• Support post-tender reviews and monitor outcomes to improve future submissions.
• Identify opportunities to improve tender processes, documentation and submission quality.

What we're looking for

• Demonstrated experience in a bids, tenders, proposals or similar coordination role.
• Strong tender writing and written communication skills.
• Excellent organisational and project coordination skills.
• Ability to manage multiple tenders and strict submission deadlines simultaneously.
• Strong attention to detail and commitment to producing high-quality documentation.
• Commercial awareness and the ability to interpret tender and contractual documentation.
• Confidence working with senior leaders and stakeholders across multiple departments.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Experience working with government, infrastructure or large corporate tenders will be highly regarded.
• Experience within recruitment, labour hire or industrial services would be advantageous.

What we offer

• $130,000 – $140,000 + super
• Laptop and mobile phone provided
• Full-time position based in Mascot
• Exposure to major national tender opportunities.
• Opportunity to work closely with senior operational and commercial stakeholders.
• Direct involvement in the continued growth of a national organisation.

About us

Workforce International is a diversified industrial services group operating across recruitment and labour hire, traffic management, line marking and vegetation services.

Our businesses operate across multiple industries and locations, providing workforce and industrial service solutions to clients throughout Australia.