Strategic Tender & Bid Coordinator - Construction

CMA Contracting; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

CMA Contracting is seeking a well-organised Bid Administrator to join our Alexandria office and support Construction Managers, Estimators and Bid Managers. You’ll coordinate the tender process from opportunity through to high-quality submissions, and follow up post-tender clarifications.

Strong attention to detail, English proficiency, and experience in tendering are essential. The role involves managing tender documents, portals, and communications with clients and sub-contractors.

Qualifications

• 2+ years tendering, construction, or contract administration experience.
• High-quality tender submissions with strong attention to detail.
• Excellent spoken and written English.
• Systematic filing and organised work approach.

Responsibilities

• Prepare tender letters for review and issue to clients.
• Prepare tender schedules and deliverables; adjust plans to tender requirements.
• Manage and update the company’s tender register.
• Manage client tender portals: logins, downloads, uploads, RFIs, submissions.
• Send tender submissions to clients.
• Assist with writing tender scopes and preparing tender packages for sub-contractors to price.
• Collate sub-contractor pricing and prepare comparison sheets.
• Scan portals for new tender opportunities and summarize each.
• Attend tender meetings and take minutes.
• Issue and update calendar notices for tender due dates.
• Liaise with clients, sub-contractors and staff to arrange meetings.
• Build and maintain a library of submission documents and approved answers.
• Create tender deliverable checklists and track progress.

Skills

Tendering experience

Organisational skills

Attention to detail

English proficiency

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Outlook

Job description

CMA Contracting is seeking a well-organised Bid Administrator to join our Alexandria office and support Construction Managers, Estimators and Bid Managers. You’ll coordinate the tender process from opportunity through to high-quality submissions, and follow up post-tender clarifications.

Strong attention to detail, English proficiency, and experience in tendering are essential. The role involves managing tender documents, portals, and communications with clients and sub-contractors.