Administrative Coordinator | Scheduling & Ops Growth Path

Rapid Insulation; Melbourne; Presencial; AUD 65.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Training and development

Growing, supportive team

Career progression into senior admin/O

Be part of an established Australian b

Descripción de la vacante

Rapid Insulation is seeking an Administration Coordinator to join our Knoxfield office. In this fast-paced role you will manage customer bookings, installation schedules and admin processes while coordinating between customers, sales and operations.

Ideal candidates are organised, detail-focused and proactive, with experience in administration, office coordination or customer service and strong IT skills. Full-time role based in Bayswater, Melbourne.

Formación

• Previous experience in administration, office coordination or customer service.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Confidence managing multiple priorities in a fast-paced environment.
• High attention to detail and accuracy.
• A positive, proactive attitude with strong problem-solving abilities.
• Ability to work both independently and as part of a team.
• Strong computer skills, including Microsoft Office and Google Workspace.
• Experience with Xero, CRM systems or scheduling software is advantageous.
• Previous experience in construction, trades or home services is highly regarded but not essential.

Responsabilidades

• Coordinate customer bookings, appointments and installation schedules.
• Managing client scheduling, inspections and electrical coordination.
• Communicate with customers regarding bookings.
• Coordinate spreadsheets with partnerships.
• Prepare and process invoices, deposits and customer documentation.
• Maintain accurate customer records, job files and internal systems.
• Assist with scheduling, allocating and coordinating daily installation jobs.
• Follow up with partnership organisations regarding outstanding quotations, payments and required information.
• Assist with compliance documentation, job completion reports and general office administration.
• Provide ongoing administrative support to management and operations teams.

Conocimientos

Organisational skills

Time-management

Communication (written and verbal)

Multitasking

Detail-oriented

Proactive problem solving

Teamwork and independence

Microsoft Office

Google Workspace

Xero / CRM / scheduling software

Herramientas

Microsoft Office

Google Workspace

Xero

CRM systems

Scheduling software

Descripción del empleo

Rapid Insulation is seeking an Administration Coordinator to join our Knoxfield office. In this fast-paced role you will manage customer bookings, installation schedules and admin processes while coordinating between customers, sales and operations.

Ideal candidates are organised, detail-focused and proactive, with experience in administration, office coordination or customer service and strong IT skills. Full-time role based in Bayswater, Melbourne.