Administration Officer

Healthscope; Victoria; On-site; AUD 50,000 - 70,000; Full time

Job summary

Healthscope in Australia is seeking an experienced reception/administration assistant to join our team. You will organise appointments, manage admission paperwork, and maintain accurate record systems across the hospital environment.

This role requires initiative, strong communication, and the ability to work independently or in a team. Proficiency in MS Office and familiarity with hospital software (WebPas) are preferred; weekend and flexible shifts may be required.

Qualifications

• Previous reception and administration experience
• High level of initiative and the ability to work with minimal supervision.
• Prior experience in the health industry
• Excellent interpersonal and communication skills
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment
• Experience in MS Office (Outlook, Word, and Excel)
• Works well independently and within a team
• Flexible to work a variety of shifts – early/late shifts & weekend work
• WebPas Hospital system experience (Desired)

Responsibilities

• Organise appointments and prepare admission paperwork
• Maintain accurate and effective record management systems including preparation of medical records
• Perform Health Fund Checks as required
• Manage the collection of excesses/co-payments
• Coordinate with staff from other departments
• Complete other clerical tasks such as data entry

Skills

Reception & admin

Interpersonal communication

Initiative

Teamwork

Independent work

Organisational skills

Flexibility

Tools

MS Office (Outlook, Word, Excel)

WebPas Hospital system

Job description

Job responsibilities

• Organise appointments and prepare admission paperwork
• Maintain accurate and effective record management systems including preparation of medical records
• Perform Health Fund Checks as required
• Manage the collection of excesses/co-payments
• Coordinate with staff from other departments
• Complete other clerical tasks such as data entry

Desirable Competencies/Qualifications include:

• Previous reception and administration experience
• High level of initiative and the ability to work with minimal supervision.
• Prior experience in the health industry
• Excellent interpersonal and communication skills
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment
• Experience in MS Office (Outlook, Word, and Excel)
• Works well independently and within a team
• Flexible to work a variety of shifts – early/late shifts & weekend work
• WebPas Hospital system experience (Desired)

Application close: Sunday 6th December