Administration Officer

The Geelong Clinic; Geelong; On-site; AUD 30,000 - 47,000; Part time

Job summary

The Geelong Clinic, part of Healthscope Hospitals, is seeking a casual Reception/Administration Officer to join our administration team. This role involves front reception work across morning, afternoon and weekend shifts, with duties including calls, appointment scheduling and paperwork.

Ideal candidates will have reception/administration experience, strong interpersonal skills, and proficiency in MS Office. Flexibility to cover various shifts and familiarity with hospital systems is preferred.

Qualifications

• Previous reception and administration experience
• High level of initiative and the ability to work with minimal supervision
• Prior experience in the health industry
• Excellent interpersonal and communication skills
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment
• Experience in MS Office (Outlook, Word, and Excel)
• Works well independently and within a team
• Flexible to work a variety of shifts – early/late shifts & weekend work
• WebPas Hospital system experience (Desired)

Responsibilities

• Answer and redirect calls
• Organise appointments and prepare admission paperwork
• Maintain accurate and effective record management systems including preparation of medical records
• Perform Health Fund Checks as required
• Manage the collection of excesses/co-payments
• Coordinate with staff from other departments
• Complete other clerical tasks such as data entry

Skills

Reception experience

Administration experience

MS Office

WebPas Hospital system

Interpersonal skills

Tools

MS Outlook

MS Word

MS Excel

WebPas Hospital system

Job description

The Geelong Clinic is a private psychiatric hospital that offers a range of inpatient, day programs and outreach services for individuals experiencing mental health problems, located on the outskirts of Geelongwithin close proximity to spectacular coastal attractions.

The Geelong Clinic has a number of accreditedPsychiatrists supported by a skilled multidisciplinary team of nursing, allied health, administration anddomestic services staff. We offer free car parking onsite and a variety of staff benefits.

Reception/Administration Officer - Casual Position

An excellent opportunity exists for a highly motivated and suitably qualified individual to join our administration team. This casual position involves front reception work including morning, afternoon and weekend shifts.

As an Administration Officer your responsibilities will include:

• Answer and redirect calls
• Organise appointments and prepare admission paperwork
• Maintain accurate and effective record management systems including preparation of medical records
• Perform Health Fund Checks as required
• Manage the collection of excesses/co-payments
• Coordinate with staff from other departments
• Complete other clerical tasks such as data entry

Desirable Competencies/Qualifications include:

• Previous reception and administration experience
• High level of initiative and the ability to work with minimal supervision.
• Prior experience in the health industry
• Excellent interpersonal and communication skills
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment
• Experience in MS Office (Outlook, Word, and Excel)
• Works well independently and within a team
• Flexible to work a variety of shifts – early/late shifts & weekend work
• WebPas Hospital system experience (Desired)

Application close: Sunday 6th December

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