Administration Officer

The Geelong Clinic; Geelong; On-site; AUD 34,000 - 44,000; Full time

Job summary

The Geelong Clinic is seeking a motivated Administration Officer to join the reception team on a casual basis. This role involves answering calls, organizing appointments, filing records, and supporting multiple departments.

You will need initiative, strong interpersonal skills, and experience with MS Office and hospital systems. Weekend and varied shifts are required, with on-site parking and staff benefits.

Qualifications

• Previous reception and administration experience
• High level of initiative with minimal supervision
• Prior health industry experience
• Excellent interpersonal and communication skills
• Highly developed organisational skills with ability to prioritise tasks
• Experience with MS Office (Outlook, Word, Excel)
• Works well independently and in a team
• Flexible to work early/late shifts & weekend work
• WebPas Hospital system experience (Desired)

Responsibilities

• Answer and redirect calls
• Organise appointments and prepare admission paperwork
• Maintain accurate and effective record management systems including preparation of medical records
• Perform Health Fund Checks as required
• Manage the collection of excesses/co-payments
• Coordinate with staff from other departments
• Complete other clerical tasks such as data entry

Skills

Reception experience

Initiative

Health industry experience

Interpersonal skills

Organisational skills

MS Office

Teamwork

Flexible shifts

WebPas Hospital system

Data entry

Tools

MS Office

Job description

The Geelong Clinic is a private psychiatric hospital that offers a range of inpatient, day programs and outreach services for individuals experiencing mental health problems, located on the outskirts of Geelong within close proximity to spectacular coastal attractions.

The Geelong Clinic has a number of accredited Psychiatrists supported by a skilled multidisciplinary team of nursing, allied health, administration and domestic services staff. We offer free car parking onsite and a variety of staff benefits.

Reception/Administration Officer - Casual Position

An excellent opportunity exists for a highly motivated and suitably qualified individual to join our administration team. This casual position involves front reception work including morning, afternoon and weekend shifts.

As an Administration Officer your responsibilities will include: -

• Answer and redirect calls
• Organise appointments and prepare admission paperwork
• Maintain accurate and effective record management systems including preparation of medical records
• Perform Health Fund Checks as required
• Manage the collection of excesses/co-payments
• Coordinate with staff from other departments
• Complete other clerical tasks such as data entry

Desirable Competencies/Qualifications include:

• Previous reception and administration experience
• High level of initiative and the ability to work with minimal supervision
• Prior experience in the health industry
• Excellent interpersonal and communication skills
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment
• Experience in MS Office (Outlook, Word, and Excel)
• Works well independently and within a team
• Flexible to work a variety of shifts - early/late shifts & weekend work
• WebPas Hospital system experience (Desired)

Application close: Sunday 6th December