Administration Officer

Broadbean ATS; Geelong; On-site; AUD 45,000 - 55,000; Part time

Benefits offered by this job

Free car parking onsite

Staff benefits

Job summary

The Geelong Clinic is a private psychiatric hospital located near Geelong, offering inpatient care, day programs, and outreach services. We invite a motivated Administration Officer to join the casual team handling front desk duties and general clerical work.

Responsibilities include answering calls, organizing appointments, managing records, health fund checks, handling co-payments, and coordinating with other departments. Weekend availability is required.

Qualifications

• Previous reception and administration experience.
• High level of initiative and the ability to work with minimal supervision.
• Prior experience in the health industry.
• Excellent interpersonal and communication skills.
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Experience in MS Office (Outlook, Word, and Excel).
• Works well independently and within a team.
• Flexible to work a variety of shifts - early/late shifts & weekend work.

Responsibilities

• Answer and redirect calls.
• Organise appointments and prepare admission paperwork.
• Maintain accurate and effective record management systems including preparation of medical records.
• Perform Health Fund Checks as required.
• Manage the collection of excesses/co-payments.
• Coordinate with staff from other departments.
• Complete other clerical tasks such as data entry.

Skills

Reception experience

Administration experience

MS Office

Interpersonal skills

Organisational skills

Team player

Flexible shifts

Education

Health industry experience

Tools

WebPas Hospital system

Job description

The Geelong Clinic is a private psychiatric hospital that offers a range of inpatient, day programs and outreach services for individuals experiencing mental health problems, located on the outskirts of Geelong within close proximity to spectacular coastal attractions.

The Geelong Clinic has a number of accredited Psychiatrists supported by a skilled multidisciplinary team of nursing, allied health, administration and domestic services staff. We offer free car parking onsite and a variety of staff benefits.

Reception/Administration Officer - Casual Position

An excellent opportunity exists for a highly motivated and suitably qualified individual to join our administration team. This casual position involves front reception work including morning, afternoon and weekend shifts.

As an Administration Officer your responsibilities will include: -

• Answer and redirect calls
• Organise appointments and prepare admission paperwork
• Maintain accurate and effective record management systems including preparation of medical records
• Perform Health Fund Checks as required
• Manage the collection of excesses/co-payments
• Coordinate with staff from other departments
• Complete other clerical tasks such as data entry

Desirable Competencies/Qualifications include:

• Previous reception and administration experience
• High level of initiative and the ability to work with minimal supervision
• Prior experience in the health industry
• Excellent interpersonal and communication skills
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment
• Experience in MS Office (Outlook, Word, and Excel)
• Works well independently and within a team
• Flexible to work a variety of shifts - early/late shifts & weekend work
• WebPas Hospital system experience (Desired)

Application close: Sunday 6th December