Administration Officer

Vanstyn Constructions; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Full-time, 5 days per week

Supportive team environment

Family-owned business

Job summary

Vanstyn Constructions, a family-owned Brisbane-based company, seeks an Administration Officer to support the MD, Sales Team and Job Supervisor. You will handle calls, emails, data entry and invoicing to keep the office running smoothly.

Required: admin experience, strong MS Office skills, attention to detail, and the ability to multitask in a fast-paced construction environment. Full-time, five days a week in Brisbane Northside.

Qualifications

• Experience in an administrative role, preferably in construction.
• Proficiency with Microsoft Office: Outlook, Word, Excel, One Drive.
• Experience using Xero or similar job management software is advantageous.
• Professional written and verbal communication.
• High attention to detail and accuracy.
• Ability to multitask and work independently or in a team.

Responsibilities

• Manage incoming/outgoing calls and email accounts; respond to customer and lead enquiries.
• Distribute leads to the Sales Team and liaise with Certifier.
• Data entry and maintenance of spreadsheets for incoming leads, quotations, and jobs won.
• Assist in procuring project pricing and processing payments.
• Create deposit and progress payment invoices.
• Filing and maintaining employee documentation and licences.
• Order and manage uniforms, sales materials, stationery and office supplies.
• Handle couriers, deliveries, and general ad hoc admin.
• Provide admin support to Managing Director, Sales Team and Construction Manager.

Skills

Office administration

Microsoft Office

Customer service

Attention to detail

Communication skills

Teamwork

Tools

Xero

Job management software

Job description

Vanstyn Constructions are a family owned and operated Brisbane based business who have been consistently providing top quality service to its customer for over 10 years. We specialise in both Residential and Commercial Construction projects and are leaders in our class delivering Quality Stratco Patios, Carports & Deck to the Northside of Brisbane

About the role

As an Administration Officer, you will play a crucial role for ensuring a smooth and efficient operation of the office. You will be responsible for managing administrative tasks, providing support to the Managing Director, Sales Team and Job Supervisor.

Duties will include

Managing incoming/outgoing calls and email accounts; responding to customer and lead enquiries, liaising with Certifier.

Managing enquiries and distributing leads to the Sales Team.

Data Entry/ maintaining spreadsheets forincoming leads, outgoing quotations/revisions, jobs won.

Assisting in procuring project pricing and making payments.

Deposit and Progress Payment Invoice creation.

Filing and maintaining employee documentation including staying across Contractor Qualifications and ensuring employee licences on file are up to date.

Ordering and stock management of uniforms, sales materials etc.

Ordering stationery and office supplies as required.

Handling couriers/deliveries.

Filing.

Other adhoc admin as required.

Skills and experience

The successful candidate willhave experience in an administrative role with a background in construction:

Previous experience in an administrative role.

Proficiency with Microsoft Office: Outlook, Word, Excel, One Drive.

Previous experience using a job management and accounting software (Xero) is advantageous.

Communicate professionally and deliver a high standard of customer service.

High attention to detail and accuracy.

Ability to work independently and as part of a team.

Great written and verbal communication skills

Ability to multitask and prioritise tasks.

Provide administrative support to Managing Director, Sales Team and Construction Manager.

Willingness to learn and adapt to new tasks and responsibilities.

Keep office & kitchen neat and tidy.

What can we offer you?

Competitive Salary – Paid weekly

Full time work – 5 days per week

Great team to work with

Supportive and inclusive work environment

Family owned and orientated company located on the Northside of Brisbane.