Administration Officer

Randstad; City of Melbourne; On-site; AUD 60,000 - 70,000; Full time

Job summary

Randstad is seeking a detail‑oriented Administrator for a 12‑month contract in Tullamarine, VIC. The role is full‑time with standard business hours, starting ASAP. You will manage front‑office tasks, client and supplier communications, and project documentation to support site activities.

Key duties include handling calls, mail, quotes, filing, and basic supplier management, plus assisting with site safety packs and fleet administration. Immediate start preferred.

Qualifications

• Solid office admin experience with intermediate MS Office skills (Word, Excel, Outlook).
• Friendly, clear, and professional when speaking to clients and team members.
• Great attention to detail, and happy working independently.
• Exposure to construction portals (Aconex, EstimateOne, Procore) is nice to have, but not essential.
• Ready to hit the ground running straight away.

Responsibilities

• Front Office & General Admin: Welcome visitors, answer calls, respond to general email inquiries; manage daily mail, couriers, and PO Box collections; keep office and factory supplies topped up; help manage basic supplier accounts and service schedules; maintain a tidy, welcoming, and safe office environment.
• Project & Office Documentation: Type up and email formal client quotes and update tender lists; organise completed job files, scanning documents, and updating online portals; send out client handovers, including warranties and compliance certificates; assist with basic site safety packs (SWMS) and booking technician visits; handle routine fleet admin like toll accounts (Linkt) and vehicle regos.
• What We're Looking For: Everyday Admin Skills, Great Communicator, Organised & Proactive, Availability.

Skills

Everyday Admin Skills

Great Communicator

Organised & Proactive

Availability

Tools

MS Office (Word, Excel, Outlook)

Aconex

EstimateOne

Procore

Job description

Full Time Administrator (12-Month Contract)

Location: Tullamarine, VIC

Work Type: Full-Time, 12-Month Temporary Contract

Hours: Monday to Friday, 8:00am to 4:00pm OR 9:00am to 5:00pm

Start Date: Immediate Start / ASAP

About the Role

Our client is a family owned and operated business specialising in premium glass and aluminium solutions. We are seeking a detail oriented and organised Administrator to join our team in Tullamarine on a full time, 12 month contract. Reporting directly to the Team Leader, you will play a key role in managing daily office operations, coordinating project administration, and assisting our clients and suppliers.

Key Responsibilities

Front Office & General Admin

• Welcome visitors, answer calls, and respond to general email inquiries.
• Manage daily mail, couriers, and PO Box collections.
• Keep office and factory supplies topped up (stationery, kitchen essentials).
• Help manage basic supplier accounts and service schedules.
• Maintain a tidy, welcoming, and safe office environment.

Project & Office Documentation

• Type up and email formal client quotes and update tender lists.
• Organise completed job files, scanning documents, and updating online portals.
• Send out client handovers, including warranties and compliance certificates.
• Assist with basic site safety packs (SWMS) and booking technician visits.
• Handle routine fleet admin like toll accounts (Linkt) and vehicle regos.

What We're Looking For

• Everyday Admin Skills: Solid office admin experience with intermediate MS Office skills (Word, Excel, Outlook).
• Great Communicator: Friendly, clear, and professional when speaking to clients and team members.
• Organised & Proactive: Great attention to detail, and happy working independently.
• Bonus Points: Exposure to construction/builder portals (Aconex, EstimateOne, or Procore) is nice to have, but not essential!
• Availability: Ready to hit the ground running straight away!

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.