Construction Admin Specialist - Full-Time Office Pro

Vanstyn Constructions; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Full-time, 5 days per week

Supportive team environment

Family-owned business

Job summary

Vanstyn Constructions, a family-owned Brisbane-based company, seeks an Administration Officer to support the MD, Sales Team and Job Supervisor. You will handle calls, emails, data entry and invoicing to keep the office running smoothly.

Required: admin experience, strong MS Office skills, attention to detail, and the ability to multitask in a fast-paced construction environment. Full-time, five days a week in Brisbane Northside.

Qualifications

• Experience in an administrative role, preferably in construction.
• Proficiency with Microsoft Office: Outlook, Word, Excel, One Drive.
• Experience using Xero or similar job management software is advantageous.
• Professional written and verbal communication.
• High attention to detail and accuracy.
• Ability to multitask and work independently or in a team.

Responsibilities

• Manage incoming/outgoing calls and email accounts; respond to customer and lead enquiries.
• Distribute leads to the Sales Team and liaise with Certifier.
• Data entry and maintenance of spreadsheets for incoming leads, quotations, and jobs won.
• Assist in procuring project pricing and processing payments.
• Create deposit and progress payment invoices.
• Filing and maintaining employee documentation and licences.
• Order and manage uniforms, sales materials, stationery and office supplies.
• Handle couriers, deliveries, and general ad hoc admin.
• Provide admin support to Managing Director, Sales Team and Construction Manager.

Skills

Office administration

Microsoft Office

Customer service

Attention to detail

Communication skills

Teamwork

Tools

Xero

Job management software

Job description

Vanstyn Constructions, a family-owned Brisbane-based company, seeks an Administration Officer to support the MD, Sales Team and Job Supervisor. You will handle calls, emails, data entry and invoicing to keep the office running smoothly.

Required: admin experience, strong MS Office skills, attention to detail, and the ability to multitask in a fast-paced construction environment. Full-time, five days a week in Brisbane Northside.