Administration Assistant – Office & Project Support

Douglas Partners Pty Ltd; Sunshine Coast Regional; On-site; AUD 52,000 - 68,000; Full time

Benefits offered by this job

Employee Assistance Program

Training & support

Enhanced leave after 5 years

Douglas Good Deals discounts

Job summary

Douglas Partners Pty Ltd is seeking an Administration Assistant to support the Sunshine Coast office. You will work closely with the Office Manager, providing administrative support to laboratory staff, engineers and managers to ensure smooth daily operations.

This role suits someone who is proactive, detail‑oriented, and able to juggle multiple priorities in a fast-paced environment. Hours are Monday to Friday, 8:00 am – 4:30 pm.

Qualifications

• Experience in an administrative role would be an advantage but is not essential.
• Proficiency in Microsoft Office (Word, Excel, MS Teams).
• Excellent written and verbal communication skills.

Responsibilities

• Providing general office administration support including reception duties and phone management.
• Providing administrative support to operations, including calendar management, vehicle bookings, staff onboarding and record maintenance.
• Managing project data across internal systems including data entry and filing.
• Setting up projects, and maintaining accurate client records.
• Supporting client communications, including enquiries, results dispatch and timeframes.
• Assisting with invoicing, timesheets, expense claims and project audits.
• Supporting QA, compliance, equipment and office supplies.

Skills

Communication

Organisational skills

Time management

Multitasking

Attention to detail

Proactive learner

Tools

Microsoft Office

Job description

Douglas Partners Pty Ltd is seeking an Administration Assistant to support the Sunshine Coast office. You will work closely with the Office Manager, providing administrative support to laboratory staff, engineers and managers to ensure smooth daily operations.

This role suits someone who is proactive, detail‑oriented, and able to juggle multiple priorities in a fast-paced environment. Hours are Monday to Friday, 8:00 am – 4:30 pm.