Administration Team Lead

Douglas Partners Pty Ltd; Brisbane; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Ongoing training and development

5 weeks’ annual leave after 5 years of

Employee Assistance Program for Health

Discount retail offers via DouglasGood

A work culture that is empowering, fun

Job summary

Douglas Partners Pty Ltd in Brisbane is seeking an experienced Administration Team Lead to guide and support a busy administration team within the Brisbane office. You will coordinate workflows, manage invoicing processes and assist with financial reporting, ensuring branch priorities are delivered efficiently.

Reporting to the Branch Manager, you’ll provide proactive administration support to consultants and department leads, help develop tender opportunities, and maintain strong relationships

Qualifications

• Experience in administration and team coordination.
• Confident with invoicing, financial data, reporting and spreadsheets.
• Ability to coordinate workflows and manage competing priorities.
• Strong organisational skills and attention to detail.
• Proactive, with ability to identify improvements.

Responsibilities

• Coordinate and support an established administration team, helping to prioritise workflows and ensure day-to-day administration requirements are managed effectively in support of branch priorities.
• Manage the monthly invoicing process, ensuring accuracy, timely completion and coordination with consultants and the National Finance Team.
• Support branch reporting, financial administration processes and data accuracy.
• Work collaboratively with the National Finance Team, Finance Business Partner team and national administration network.
• Provide proactive administration support to the Branch Manager, consultants and department leads.
• Support the Branch Manager and administration team with tender opportunities and business development initiatives.
• Work collaboratively with the administration team to provide coverage during leave periods and busy times.

Skills

Administration experience

Team coordination

Business support

Strong communication

Attention to detail

Problem solving

Tools

Invoicing software

Excel

Reporting tools

Job description

Douglas Partners Pty Ltd is an industry-leading geotechnical, environmental and groundwater consulting firm employing over 600 people throughout 19 offices.

Our core values—People, Integrity, Improvement, Excellence—guide everything we do. We prioritise safety, foster an inclusive culture, act with integrity, continuously strive for improvement and are committed to sustainability and excellence in all our work.

To learn more about our company values, visit www.douglaspartners.com.au

About the Role

We are seeking an experienced administration professional to join our Brisbane office as Administration Team Lead.

Reporting to the Branch Manager, you will lead and support an established administration team while providing trusted operational support across the branch. A key focus of the role will be coordinating administration workflows, managing the monthly invoicing process, supporting financial reporting and helping ensure branch priorities are delivered efficiently and effectively.

Key responsibilities include:

Coordinate and support an established administration team, helping to prioritise workflows, share knowledge and ensure day-to-day administration requirements are managed effectively in support of branch priorities.

Manage the monthly invoicing process, ensuring accuracy, timely completion and effective coordination with consultants and the National Finance Team.

Support branch reporting, financial administration processes and data accuracy.

Work collaboratively with the National Finance Team, Finance Business Partner team and national administration network.

Provide proactive administration support to the Branch Manager, consultants and department leads.

Support the Branch Manager and administration team with tender opportunities and business development initiatives.

Work collaboratively with the administration team to provide coverage during leave periods and busy times.

Hours are generally Monday to Friday 8:00am - 4:30pm, with flexibility available for the right person.

About You

You will be an experienced senior administrator who enjoys working with numbers, solving problems, paying attention to detail and supporting a team to deliver reliable outcomes in a busy consulting environment.

You will bring:

Demonstrated experience in administration, team coordination, business support or a similar role.

Confidence working with invoicing, financial data, reporting and spreadsheets.

The ability to coordinate workflows, support others and bring structure to competing priorities.

Strong organisational skills and attention to detail.

A proactive approach, with the confidence to identify improvements and provide practical solutions.

Strong communication skills and the ability to build positive relationships with managers, consultants and support teams.

Experience in professional services, consulting, engineering or a similar environment will be highly regarded.

What’s in it for you

Ongoing training and development

5 weeks’ annual leave after 5 years of service

Employee Assistance Program for Health & Wellbeing

Discount retail offers via our Douglas Good Deals

A work culture that is empowering, fun and inclusive

To be considered for this position, you must be eligible to work in Australia with no restrictions. Please note: Only shortlisted candidates will be contacted.