Administration Assistant

HazSure Pty Ltd; Brisbane; On-site; AUD 50,000 - 60,000; Full time

Job summary

HazSure Pty Ltd in Brisbane is seeking an Admin Assistant to support a growing occupational hygiene team. The role focuses on reception, scheduling, records management and basic accounts tasks in an in-office setting.

You’ll coordinate with colleagues to keep operations running smoothly, handle inquiries, and contribute to data accuracy using Microsoft Office, Google Workspace and Airtable.

Qualifications

• Experience in admin or scheduling roles, supporting teams.
• Proficient in Microsoft Office and Google Workspace.
• Familiarity with Airtable or similar workflow tools.
• Strong written and verbal communication.
• Ability to multitask and stay organized in a fast-paced environment.

Responsibilities

• Assist with incoming calls, emails, correspondence and reception
• Support scheduling, logistics, and administrative tasks
• Maintain and update records and databases to help the team meet key deadlines
• Assist with Accounts Payable and Receivable tasks
• Provide general office support and assist with ad hoc operational needs
• Please note this is an in-office role; WFH is not possible.

Skills

Organization

Attention to detail

Communication

Multitasking

Time management

Reception experience

Tools

Microsoft Office

Google Workspace

Airtable

Web-based applications

Job description

Are you highly organised, detail‑oriented, and energised by a fast‑paced environment? We’re seeking an Admin Assistant to support our dynamic and growing team.

About Us

HazSure is an established and well‑respected Occupational Hygiene Consultancy, supported by our NATA‑accredited asbestos, mould, and silica analysis laboratory. We are recognised as one of Queensland’s leading consultancies, with a team of highly skilled professionals committed to delivering exceptional service.

Our Bowen Hills team is expanding, and we’re looking for an Admin Assistant who thrives on organisation and enjoys supporting others. If you’re proactive, reliable, and enjoy keeping things running smoothly, this role could be a great fit.

What You’ll Do

As our Admin Assistant, you will:

Assist with incoming calls, emails, correspondence and reception

Support scheduling, logistics, and administrative tasks

Maintain and update records and databases to help the team meet key deadlines

Assist with Accounts Payable and Receivable tasks

Provide general office support and assist with ad hoc operational needs

Please note this is an in-office role. While the role supports flexible start/finish times, unfortunately, WFH is not possible.

A positive, team-oriented approach and a willingness to support colleagues across a variety of tasks

Strong organisational and time‑management skills, with excellent attention to detail

Clear and confident written and verbal communication

Proficiency in Microsoft Office, Google Workspace, and web‑based applications

Ability to multitask and prioritise in a fast‑changing environment

Experience with Airtable or other workflow management platforms

Previous administrative or scheduling experience

Why Join Us?

HazSure offers a competitive salary commensurate with experience, along with genuine opportunities for career development within a friendly, supportive team. Our Bowen Hills office is conveniently located near public transport, making your commute easy.

Our core values—mutual support, integrity, and respect—guide everything we do. If these principles resonate with you and you’re excited to contribute to a collaborative team, we’d love to hear from you.