Administration Assistant

Douglas Partners; Sunshine Coast Regional; On-site; AUD 52,000 - 68,000; Full time

Benefits offered by this job

Employee Assistance Program

Training & support

Enhanced leave after 5 years

Douglas Good Deals discounts

Job summary

Douglas Partners Pty Ltd is seeking an Administration Assistant to support the Sunshine Coast office. You will work closely with the Office Manager, providing administrative support to laboratory staff, engineers and managers to ensure smooth daily operations.

This role suits someone who is proactive, detail‑oriented, and able to juggle multiple priorities in a fast-paced environment. Hours are Monday to Friday, 8:00 am – 4:30 pm.

Qualifications

• Experience in an administrative role would be an advantage but is not essential.
• Proficiency in Microsoft Office (Word, Excel, MS Teams).
• Excellent written and verbal communication skills.

Responsibilities

• Providing general office administration support including reception duties and phone management.
• Providing administrative support to operations, including calendar management, vehicle bookings, staff onboarding and record maintenance.
• Managing project data across internal systems including data entry and filing.
• Setting up projects, and maintaining accurate client records.
• Supporting client communications, including enquiries, results dispatch and timeframes.
• Assisting with invoicing, timesheets, expense claims and project audits.
• Supporting QA, compliance, equipment and office supplies.

Skills

Communication

Organisational skills

Time management

Multitasking

Attention to detail

Proactive learner

Tools

Microsoft Office

Job description

Douglas Partners Pty Ltd is an employee-owned and Australian industry-leading geotechnical, environmental and groundwater consultancy employing over 600 people throughout 19 offices, with 14 NATA-accredited laboratories across Australia.

Our core values—People, Integrity, Improvement, Excellence—guide everything we do. We prioritise safety, foster an inclusive culture, act with integrity, continuously strive for improvement and are committed to sustainability and excellence in all our work.

To learn more about our company values, visit www.douglaspartners.com.au

About the Role

We are seeking a highly organised and proactive Administration Assistant to support the day-to-day operations of our Sunshine Coast office. This is a great opportunity for someone who is eager to learn, grow, and develop a broad range of skills.

In this role, you will be working closely with and be supported by our experienced Office Manager. You will play a key role in ensuring the smooth running of the office by providing administrative support to laboratory staff, engineers and managers.

This is a varied, fast-paced role suited to someone who enjoys juggling multiple priorities, is proactive, and takes pride in helping others.

Key responsibilities include:

Providing general office administration support including reception duties and phone management;

Providing administrative support to operations, including calendar management, vehicle bookings, staff onboarding and record maintenance;

Managing project data across internal systems including data entry and filing;

Setting up projects, and maintaining accurate client

Supporting client communications, including enquiries, results dispatch and timeframes;

Assisting with invoicing, timesheets, expense claims and project audits;

Supporting QA, compliance, , equipment and office supplies.

Hours are Monday to Friday, 8:00 am – 4:30 pm

About You

Experience in an administrative role would be an advantage but is not essential

Working knowledge of Microsoft Office (Word, Excel, MS Teams)

Excellent written and verbal communication skills with the ability to communicate confidently with a range of people including clients

Strong organisational, time management and multitasking abilities

High attention to detail

What's in it for you

Employee Assistance Program for Health & Wellbeing

Ongoing training and support from our national network of support officers

Enhanced leave after 5 years

Discount offers on your shopping through our Douglas Good Deals

This position is available to Australian citizens or permanent residents or with permanent work rights in Australia.

Please note that only shortlisted candidates will be contacted.