Administration Officer Level 2

Paxus; Maroochydore; On-site; AUD 50,000 - 60,000; Full time

Job summary

Paxus on the Sunshine Coast is seeking an Administration Officer to join a busy operational team. Immediate start. You will provide high-level admin support, manage records, assist with financial transactions and help ensure projects run smoothly.

The role emphasizes organisation, reliability and the ability to work with stakeholders at all levels. A Certificate III in Business Administration or equivalent experience is preferred, with a practical, can-do approach.

Qualifications

• Certificate III in Business Administration or equivalent experience.
• Experience providing high-quality administrative support.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, especially Word, Excel, PowerPoint and Outlook.
• Ability to manage competing priorities and meet deadlines.

Responsibilities

• Provide high-level administrative and secretarial support to the team.
• Respond to inquiries and provide timely information.
• Prepare correspondence, reports and documents.
• Maintain accurate records and information systems.
• Process financial transactions and reports; assist with reconciliations and reporting.
• Support project work and day-to-day activities to keep programs on track.
• Provide on-the-job training to other team members where required.

Skills

Organised

Time management

Communication

Detail-oriented

Teamwork

Education

Certificate III in Business Administration / Local Government or related discipline

Equivalent relevant experience

Tools

Word

Excel

PowerPoint

Outlook

Quarry Management systems

Job description

Location:Maroochydore, Sunshine Coast
Start:Immediate / ASAP

Are you an organised and proactive administration professional looking for your next opportunity on the Sunshine Coast?

We are currently seeking an Administration Officerto join a busy operational team in a role that offers variety, responsibility and the opportunity to contribute to important community infrastructure services.

Administration Officer – Level 02

About the Role

This is a great opportunity for an experienced administrator who enjoys working in a fast-paced environment, providing high-quality administrative support and working with a range of internal and external stakeholders.

You will provide administrative and business support to an operational team, helping ensure programs, projects and day-to-day activities are delivered efficiently and on time.

Key Responsibilities

• Provide high-level administrative and secretarial support to the team.
• Respond to internal and external enquiries and provide timely, accurate information.
• Prepare correspondence, reports, documentation and other business materials.
• Maintain accurate records and information systems.
• Process financial transactions and prepare relevant reports.
• Assist with daily banking/EFTPOS reconciliations, weekly journal reporting and end-of-month reconciliations.
• Gather, analyse and prepare information for regular reporting requirements.
• Assist with specific projects, research and administrative activities as required.
• Support workflow management and ensure deadlines are met.
• Provide on-the-job support and training to other team members where required.
• Work collaboratively with internal stakeholders and contribute to a positive team environment.

About You

We are looking for someone who is organised, adaptable and confident working with people at all levels. You will have strong attention to detail and the ability to manage competing priorities while maintaining a high standard of work.

Ideally, you will have:

• Certificate III in Business Administration, Local Government or a related discipline, or equivalent relevant experience.
• Previous experience in administration, secretarial or business office environments.
• Strong written and verbal communication skills.
• Excellent Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook.
• Strong attention to detail and accurate data entry/document preparation skills.
• Demonstrated time management and organisational skills.
• The ability to work under pressure and meet deadlines.
• Strong problem-solving skills and a proactive, "can-do" approach.
• The ability to work effectively both independently and as part of a team.
• A current C-class driver's licence.
• Experience with Quarry Management systems or weighbridge operationswould be advantageous, although the ability to quickly learn these systems will also be considered.

Why Consider This Opportunity?

• Work in a professional and supportive team environment.
• Gain experience within a large, community-focused organisation.
• Enjoy a varied administration role rather than repetitive back-office work.
• Opportunity to contribute to projects and services that support the local community.
• Convenient Sunshine Coast / Maroochydore location.
• Great opportunity for an experienced administrator looking for their next career move.

Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process, including the application form in an alternate format, please contact me on the above contact details.