Administration Team Lead - Branch Operations & Invoicing

Douglas Partners Pty Ltd; Brisbane; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Ongoing training and development

5 weeks’ annual leave after 5 years of

Employee Assistance Program for Health

Discount retail offers via DouglasGood

A work culture that is empowering, fun

Job summary

Douglas Partners Pty Ltd in Brisbane is seeking an experienced Administration Team Lead to guide and support a busy administration team within the Brisbane office. You will coordinate workflows, manage invoicing processes and assist with financial reporting, ensuring branch priorities are delivered efficiently.

Reporting to the Branch Manager, you’ll provide proactive administration support to consultants and department leads, help develop tender opportunities, and maintain strong relationships

Qualifications

• Experience in administration and team coordination.
• Confident with invoicing, financial data, reporting and spreadsheets.
• Ability to coordinate workflows and manage competing priorities.
• Strong organisational skills and attention to detail.
• Proactive, with ability to identify improvements.

Responsibilities

• Coordinate and support an established administration team, helping to prioritise workflows and ensure day-to-day administration requirements are managed effectively in support of branch priorities.
• Manage the monthly invoicing process, ensuring accuracy, timely completion and coordination with consultants and the National Finance Team.
• Support branch reporting, financial administration processes and data accuracy.
• Work collaboratively with the National Finance Team, Finance Business Partner team and national administration network.
• Provide proactive administration support to the Branch Manager, consultants and department leads.
• Support the Branch Manager and administration team with tender opportunities and business development initiatives.
• Work collaboratively with the administration team to provide coverage during leave periods and busy times.

Skills

Administration experience

Team coordination

Business support

Strong communication

Attention to detail

Problem solving

Tools

Invoicing software

Excel

Reporting tools

Job description

Douglas Partners Pty Ltd in Brisbane is seeking an experienced Administration Team Lead to guide and support a busy administration team within the Brisbane office. You will coordinate workflows, manage invoicing processes and assist with financial reporting, ensuring branch priorities are delivered efficiently.

Reporting to the Branch Manager, you’ll provide proactive administration support to consultants and department leads, help develop tender opportunities, and maintain strong relationships