Administration Assistant

Central Highlands Fabrications; Central Highlands Regional, Gladstone Regional; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Part-time role

Flexible hours

Above-award pay

Varied admin role

Learning and development

Employee Assistance Program

Job summary

Central Highlands Fabrications in Capella, Queensland, is seeking a versatile general administrator to keep our office and operations running smoothly. The role is initially around 3 days per week with flexible hours and the potential to expand as the business needs change.

You will handle reception, data entry, documents, supplier and customer liaison, and duties across offices, with above-award remuneration based on experience.

Qualifications

• Proficient in Microsoft Office, especially Outlook, Word and Excel.
• Organised with good attention to detail.
• Confident communicating with customers, suppliers, and the team.
• Willing to learn and cross-train across the business.

Responsibilities

• Respond to phone calls and emails.
• General reception and office administration.
• Data entry and maintaining business records.
• Prepare and update Word and Excel documents.
• Maintain project and compliance files.
• Raise purchase orders and assist with accounts payable data entry.
• Book freight and coordinate deliveries.
• Maintain filing systems.
• Liaise with customers and suppliers.

Skills

Microsoft Office

Outlook

Word

Excel

Attention to detail

Communication

Time management

Job description

We’re looking for someone who enjoys the variety of a general administration role and is happy being an all-rounder.

You’ll support different areas of the business and assist with the day-to-day administrative tasks that keep our office and operations running smoothly.

The position will initially be around 3 days per week, with some flexibility around the days and hours worked. The hours and scope of the role may evolve over time depending on business needs.

What you’ll be doing

Your day-to-day tasks will include:

• Responding to phone calls and emails
• General reception and office administration
• Data entry and maintaining business records
• Preparing and updating Word and Excel documents
• Maintaining project and compliance files
• Raising purchase orders and assisting with accounts payable data entry
• Booking freight and coordinating deliveries
• Maintaining electronic and paper filing systems
• Liaising with customers and suppliers

The mix of tasks will vary depending on what’s happening in the business, so you’ll need to be comfortable moving between different tasks and changing priorities when required.

About you

We’re looking for someone who:

• Is proficient in Microsoft Office, particularly Outlook, Word and Excel, and confident using general computer systems
• Is organised and has good attention to detail
• Is confident communicating with customers, suppliers and the wider team
• Takes ownership of day-to-day tasks and knows when to ask questions or seek direction
• Is willing to learn and get involved across different areas of the business
• Follows tasks through and keeps on top of what needs to be done

Previous administration experience would be highly regarded, but we’re equally interested in someone with strong general computer skills, good attention to detail and the right approach to the role.

About us

We’re a locally owned and operated fabrication business supporting the mining and resources sector across the Bowen Basin and Central Highlands. Our workshop and office are located in Capella, approximately 30 minutes north of Emerald.

What we offer

• Part-time role, initially around 3 days per week
• Flexibility around agreed working days and hours
• Above-award remuneration based on experience
• A genuinely varied administration role
• Ongoing learning and development
• Employee Assistance Program