Administration Assistant

Geotesta Pty Ltd; Melbourne; Hybrid; AUD 60,000 - 75,000; Full time

Job summary

Geotesta Pty Ltd is seeking an Administration Assistant to support the business from our Melbourne office, handling administration and laboratory operations. You will be a key contact for service inquiries, delivering high-level customer service and efficient administrative support.

The role involves managing calls, coordinating supplies and events, arranging travel, and providing project support across the organisation. Strong communication and IT skills are essential for success.

Qualifications

• 3+ years of experience in a similar role.
• Experience with Microsoft Office Word, Excel & Outlook.
• Advanced organisational and task prioritising skills.
• Ability to work autonomously and also within a team.
• Strong team player, with a cooperative, respectful and positive attitude.
• Effective written and spoken communication skills and the ability to confidently liaise with project teams and clients.
• Work rights in Australia and valid Australian driving licence.
• Highly computer literate.

Responsibilities

• Managing and delegating incoming calls, welcoming and assisting clients, managing couriers and mail.
• Coordinating office supplies and office equipment maintenance.
• Coordinating events.
• Act as first point of contact for internal organisational enquiries.
• Provide administrative support to staff.
• Arranging travel, accommodation, and flights for staff.
• Providing project support, including data entry for onboarding and maintaining client platforms in the Project Management System and maintaining subcontractor register.
• Managing staff uniform orders.
• Assist with fleet management.

Skills

MS Office

3+ years exp

Autonomy

Teamwork

Communication

Driving Licence

AU work rights

Job description

We are seeking an Administration Assistant to support the business through the delivery of administration and support in our Notting Hill, Melbourne office and laboratory operations. Being one of the main points of contact for services enquiries, the Administration Assistant is expected to provide the highest level of customer service to ensure that effective and efficient administrative support is provided.

Key responsibilities

• Managing and delegating incoming calls, welcoming and assisting clients, managing couriers and mail
• Coordinating office supplies and office equipment maintenance
• Coordinating events
• Act as first point of contact for internal organisational enquiries
• Provide administrative support to staff
• Arranging travel, accommodation, and flights for staff
• Providing project support, including data entry associated with onboarding and maintaining client platforms in the Project Management System and maintaining subcontractor register
• Managing staff uniform orders
• Assist with fleet management

About you

• 3+ years' experience in a similar role
• Experience with Microsoft Office Word, Excel & Outlook
• Advanced organisational and task prioritising skills
• Ability to work autonomously and also within a team
• Strong team player, with a cooperative, respectful and positive attitude
• Effective written and spoken communication skills and the ability to confidently liaise with project teams and clients
• Work rights in Australia and valid Australian driving licence
• Highly computer literate

About us

GEOTESTA is a specialist Geotechnical and Environmental Engineering consulting firm established in 2006, with offices and CMT (Construction Materials Testing) Laboratories in Melbourne and Sydney. With an amazing team of 70+ staff, we are a growing company with a clear vision for success and mission to become one of the leading geotechnical consultancies servicing VIC, NSW, WA and QLD. Our offering includes providing the full suite of professional engineering and environmental services, taking projects from initial concept and planning through design and post construction support to key clients, which include local and state governments and authorities, land developers, builders and contractors, architects and other consultants, with projects expanding across commercial and residential developments.

We stand by our core values

We ensure a workplace that encourages Growth, Flexibility, and Creativity

We are dedicated to the principles of Diversity, Equality, and Inclusion

We provide on-the-job, as well as external professional training opportunities to our staff, along with relevant resources to help them succeed

With safety and efficiency as our highest priorities, we go a step further to support our staff and maximize their potential