Office Manager

Karratha Security Services; City Of Karratha; In loco; AUD 70.000 - 90.000; Tempo pieno

Descrizione del lavoro

Karratha Security Services is seeking an experienced Office Manager to oversee administrative operations at our Pilbara Western Australia site. The role focuses on organizing workflows, ensuring compliance, and supporting payroll, records, and client liaison.

The successful candidate will have 5+ years in office or operations administration, a Diploma or higher, proficiency in Microsoft 365, and a valid Australian driver's license, with the ability to obtain a National Police Clearance.

Competenze

• 5+ years' experience in Office Management or related role.
• Diploma or higher qualification.
• Experience with workforce coordination, payroll, records management.
• Strong organisational and stakeholder management skills.
• Proficient with Microsoft 365.
• Current Australian Driver Licence.
• Ability to obtain National Police Clearance.

Mansioni

• Manage day-to-day administration and office operations.
• Coordinate workforce scheduling and staff support.
• Maintain employee records, licences and certifications.
• Support payroll preparation and timesheet administration.
• Manage accounts, invoicing and supplier coordination.
• Prepare reports, policies, and business documents.
• Coordinate recruitment administration and onboarding.
• Assist management with operational planning and improvements.
• Liaise with clients, contractors and regulators.
• Ensure office systems and processes remain compliant.

Conoscenze

Office management

Workforce coordination

Payroll administration

Records management

Stakeholder management

Microsoft 365

Attention to detail

Communication

Formazione

Diploma or higher qualification

Strumenti

Microsoft 365

Payroll software

Rostering software

Descrizione del lavoro

Looking for more than just an administrative role?

Karratha Security Services is a leading provider of security workforce solutions, patrol services, asset protection, and commercial security services throughout the Pilbara region of Western Australia. We are committed to delivering professional, reliable, and compliant security services to businesses, government agencies, and community organisations.

Due to continued business growth, we are seeking an experienced and highly organised Office Manager to oversee our administrative operations and support the effective delivery of business services.

Key Responsibilities

• Manage the day-to-day administration and office operations of the business.
• Coordinate workforce scheduling and staff administrative support functions.
• Maintain employee records, compliance documentation, licences, and certifications.
• Support payroll preparation and timesheet administration.
• Manage accounts administration, invoicing, and supplier coordination.
• Prepare reports, correspondence, policies, and business documentation.
• Coordinate recruitment administration, onboarding, and employee record management.
• Assist management with operational planning and business improvement initiatives.
• Liaise with clients, contractors, suppliers, and regulatory stakeholders.
• Ensure office systems, business records, and administrative processes remain compliant and efficient.

Skills and Experience Required

• Minimum 5 years' experience in Office Management, Business Administration, Operations Administration, or a closely related role.
• Diploma, Certificate IV, or higher qualification
• Demonstrated experience in workforce coordination, payroll administration, records management, and office operations.
• Strong organisational, communication, and stakeholder management skills.
• Experience using Microsoft 365 including Outlook, Word, Excel, Teams, and SharePoint.
• Ability to manage multiple priorities and work independently.
• Strong attention to detail and compliance-focused approach.
• Current Australian Driver Licence.
• Ability to obtain a National Police Clearance.

Desirable Qualifications & Experience

• Experience working within the security, facilities management, labour hire, construction, mining, or service industries.
• Experience with payroll, rostering, accounting, or business management software.
• Knowledge of Fair Work, employment administration, and workplace compliance requirements.

Employment Requirements

Applicants must:

• Hold valid Australian work rights.
• Satisfy pre-employment checks, including reference checks and National Police Clearance.
• Driving Licence
• Be willing to work from our Karratha office on a full-time basis.