Administration Assistant

CJ Central Coast Pty Ltd; City of Lake Macquarie; On-site; AUD 30,000 - 42,000; Part time

Benefits offered by this job

Flexible hours

Job summary

CS Central Coast Plumbing Pty Ltd is seeking an outstanding Administration Assistant to support the Office Manager and Directors, helping ensure the smooth and efficient running of the office.

As our Admin Assistant, you'll be the go-to person for keeping operations running smoothly, ensuring orders, quotes and reports are processed accurately and promptly. This is a part-time role with flexible hours to support family commitments.

Qualifications

• Experience in administration or office support roles.
• Strong attention to detail and accuracy.
• Ability to prioritise tasks and adapt to changing workloads.
• Friendly, proactive and customer‑facing demeanor.

Responsibilities

• Lodgment and payment of fees and reports on third party portals.
• Maintain and update company programs - Xero - ServiceM8 - OneDrive.
• Reception duties such as greeting visitors and answering phones.
• Maintain a clean, organised office and order stationery.
• Ad hoc duties as required.

Skills

Attention to detail

Time management

Proactive

Communication

Tools

Xero

ServiceM8

OneDrive

Microsoft Office

Job description

CS Central Coast Plumbing Pty Ltd is looking for an outstanding Administration Assistant. Working closely with the Office Manager and Directors, this role plays a key role in ensuring the smooth and efficient running of the office.

The Impact You'll Make

As our Admin Assistant, you'll be the go-to person for keeping our operations running smoothly. Your attention to detail will ensure orders are processed correctly, quotes are prepared promptly. You'll be a key link in our team making sure nothing falls through the cracks.

Flexible family friendly hours

Part Time - 3 Days a week - 9-3 (Wed - Fri) or 4 Days a week - 9-2 (Tues - Fri)

Day to day responsibilities will include:

Lodgment and payment of fees and reports on third party portals

Maintain and update company programs - Xero - Service M8 - OneDrive

Receptionist duties such as greeting visitors and answering phone

Maintain a clean office

Ordering of stationary

Ad hoc duties as required

This is a varied and busy role which would suit someone who is proactive.

Experience in a Trade environment is preferred (but not essential)

Attention to detail and accuracy a must

Ability to prioritise tasks, agility and flexibility to adapt to change

A well-organised workstyle, including strong time-management skills

Ability to build relationships and communicate with all levels of the business.

Proficient in Microsoft Office - Outlook, Word, Excel, OneDrive, and Adobe PDF editing software.

You will have proven experience in an administration role, ideally in a trade services environment. Above all, you will have a friendly and outgoing personality and be someone that enjoys helping others.