Administration Assistant

Diamond Plumbing Melbourne; City of Melbourne; On-site; AUD 34,000 - 48,000; Part time

Job summary

Diamond Plumbing Melbourne is seeking a motivated Administration Assistant to join our busy, family-run team in Seaford. This 2–3 day per week role supports both office and factory operations, with training provided across all tasks and systems. Juniors welcome; pathway to full-time.

You will handle data entry, recordings, emails, and documentation while helping keep the office and workshop organized and efficient. A driver’s license is required.

Qualifications

• Must have strong computer skills and be comfortable with new software.
• Excellent data entry and record-keeping abilities.
• Able to work independently with minimal supervision.
• Shows attention to detail and clear communication.

Responsibilities

• Data entry and maintaining accurate records.
• Learning and using job management and software systems.
• Generating reports and assisting with take-offs.
• Filling out forms and preparing documentation.
• Filing and organising paperwork.
• Answering emails and general communication.
• Maintaining organisation of the office and factory space.
• Transporting equipment and tools to site.
• Reconciliation and basic financial admin.

Skills

Data entry

Computer skills

Organised

Attention to detail

Communication

Independent work

Learning quickly

Driver's license

Tools

Simpro

Groundplan

Xero

Job description

We’re a busy, family-run plumbing company based in Seaford, and we’re looking for a motivated, tech‑minded Administration Assistant to join our team. This role is ideal for someone who is organised, eager to learn, and confident with computers. Juniors are welcome to apply — attitude and willingness to learn matter most.

This is a 2 to 3-day-per-week position with the potential to grow into full-time for the right person. You'll be supporting both our office and factory operations, helping keep everything running smoothly and efficiently.

Key responsibilities

Data entry and maintaining accurate records

Learning and using job management and software systems

Generating reports and assisting with take-offs

Filling out forms and preparing documentation

Filing and organising paperwork

Answering emails and general communication

Maintaining organisation of the office and factory space

Transporting equipment and tools to site

Reconciliation and basic financial admin

About you

Has strong computer skills and picks up new software quickly

Is tech-minded and comfortable navigating digital systems

Is organised, reliable, and able to work independently

Has great attention to detail

Communicates clearly and professionally

Learns fast and enjoys variety in their day

Is happy to pitch in wherever needed

Must have driver's license

Experience with Simpro, Groundplan, or Xero is a bonus but not essential

Part-time role (2-3 days per week) with pathway to full-time

Supportive, family-oriented work environment

Training provided across all tasks and systems

Stable long-term opportunity

A role where your contribution genuinely matters