International Events & Admin Coordinator | Full-Time

VieSID - Vienna School of Interdisciplinary Dentistry - The Slavicek Foundation; Klosterneuburg; On-site; EUR 25,000 - 30,000; Full time

Benefits offered by this job

Education and training

Job summary

VieSID – Vienna School of Interdisciplinary Dentistry, a not-for-profit international organization in dental medicine, seeks an Event organizer/Administrative Assistant to manage course registrations and provide on-site support at Klosterneuburg and Vienna venues.

You will handle participant communications, coordinate with university departments, arrange catering and equipment, and assist in course preparations, bringing organizational skills and a client-focused mindset.

Qualifications

• Work experience in project/event management.
• Advanced experience in the use of the MS Office package.
• Advanced written and spoken English level.
• Intermediate written and spoken German level.

Responsibilities

• Direct contact with the course participants via email or phone for their registration in our courses and events, questions and troubleshooting, visa applications, and invoice issuing.
• Logistic and administrative support to our international lecturers.
• Communication with the relevant departments of the Medical University of Vienna.
• Logistical support to courses and events, including catering booking, reservation of the technical equipment, and distribution of the course didactic materials.
• Event operations assistance, including the preparation of the course equipment and logistical on-site support.

Skills

MS Office

Education

High school diploma, preferably with commercial training

Job description

VieSID – Vienna School of Interdisciplinary Dentistry, a not-for-profit international organization in dental medicine, seeks an Event organizer/Administrative Assistant to manage course registrations and provide on-site support at Klosterneuburg and Vienna venues.

You will handle participant communications, coordinate with university departments, arrange catering and equipment, and assist in course preparations, bringing organizational skills and a client-focused mindset.