International Office Administrator (f/m/d)

IT U; Oberösterreich; Hybrid; EUR 35,000 - 52,000; Full time

Benefits offered by this job

Flextime model

Home office option

Climate Ticket Upper Austria

Job summary

IT:U in Linz, Austria, seeks an International Office coordinator to support mobility programs and manage Erasmus+ processes. You will oversee nominations, grant agreements, and Mobility-Online workflows, while serving as the first contact for incoming students and staff.

A degree and hands-on Erasmus+ experience are required; strong English and MS Office skills are essential. Join a growing university and contribute to an international, collaborative learning environment with flexible working

Qualifications

• Bachelor’s degree or equivalent in business admin or related field.
• Hands-on Erasmus+ mobilities experience.
• Knowledge of funding mechanisms and European higher education landscape is a plus.
• Experience in international student services or Welcome Center is beneficial.
• Proficiency with MS Office and digital administrative systems.
• English level C1+ and excellent communication skills.
• Strong organizational, administrative and documentation skills.
• Interpersonal and intercultural communication with service orientation.
• Ability to work independently and manage multiple tasks with stakeholders.

Responsibilities

• Support mobility calls, information sessions, and the selection process for the International Office.
• Assist in preparing grant agreements and interim mobility reports, collecting and submitting required documents.
• Maintain Mobility-Online nomination/application workflow and post-mobility documentation steps.
• Support Erasmus+ Inter-Institutional Agreements administration with program and partner countries.
• Act as first contact point for incoming students and staff.
• Collect and archive records, certificates and supporting documents for retention.

Skills

English communication

Organizational skills

Intercultural communication

Stakeholder collaboration

Project coordination

Education

Bachelor’s degree in Business Administration or related field

Vocational training or equivalent in related field

Education studies / Education Management knowledge (advantage)

Tools

MS Office

Mobility-Online / digital admin systems

Administrative systems

Job description

IT:U is a new technical university in Austria (Linz) dedicated to digital transformation, driven by interdisciplinary research and project-based learning to actively shape this transformation and advance it with a solution-oriented approach.

Your tasks and responsibilities:

• Support mobility calls, information sessions and the selection process as part of the International Office
• Assist the preparation of grant agreements and interim mobility reports, helping with data collection, verification, and submission of required documentation
• Maintain steps from the nomination and application workflow in Mobility-Online to the final stages of post-mobility documentation, covering the steps taken by the International Office
• Support the administration of the Erasmus+ Inter-Institutional Agreements (IIAs) with the program countries and non-associated third partner countries
• Act as the first contact point for incoming students and staff
• Collect and archive all records, certificates and additional supporting documents for the retention period

Your strengths and skills:

• Bachelor’s degree or completed vocational training (or equivalent experience) in Business Administration, Education studies/Education Management, Operations, or a related field
• Hands‑on experience in managing Erasmus+ mobilities is required
• Knowledge of other funding mechanisms and the broader European higher education landscape is a strong asset
• Experience in international student services, mobility programs, higher education administration, or a Welcome Center is very beneficial
• Proficiency in MS Office and confidence in using digital administrative systems
• English skills at a minimum level of C1 (written and verbal) and excellent communication skills are required; knowledge of additional languages is an advantage
• Excellent organizational, administrative, and documentation skills, with attention to detail and deadlines
• Strong interpersonal and intercultural communication skills, with a service-oriented approach
• Ability to work independently, manage multiple tasks, and collaborate effectively with internal and external stakeholders

What you can expect:

• Varied and customizable tasks in an innovative educational and research institution
• Unique opportunity to help build a new university
• Attractive campus with good transportation connections
• Free parking or Climate Ticket Upper Austria
• Flexible working hours through a flextime model and the option for home office

IT:U is a new technical university in Austria (Linz) dedicated to digital transformation, driven by interdisciplinary research and project-based learning to actively shape this transformation and advance it with a solution-oriented approach.