Hybrid Operations & Administration Coordinator — Vienna

Digicust; Wien; Hybrid; EUR 33,000 - 40,000; Full time

Job summary

Digicust in Vienna is hiring an Operations & Administration Coordinator who keeps everyday processes organized, supports colleagues and leadership, and builds reliable structures as the company grows. You will handle office administration, onboarding, travel, procurement and cross‑functional coordination in a hybrid, Vienna‑based setup.

Fluency in German and good English are required. A clear onboarding plan and room to grow into broader operations responsibilities are provided, with a

Qualifications

• Completed commercial education or relevant experience in administration, operations, or office management.
• Excellent organisation, accuracy, reliability, and a strong service mindset.
• Confident use of common office, collaboration, and document-management tools.
• Fluency in German and good English skills.
• Proactive working style managing several priorities.

Responsibilities

• Coordinate office administration, suppliers, appointments, travel, and recurring tasks.
• Prepare documents, maintain records, and keep internal information accurate.
• Support onboarding, team events, purchasing, invoices, and external partners.
• Improve simple administrative workflows with clear checklists and routines.
• Handle confidential information with care and follow up on actions.
• Provide practical support to leadership and the wider team.

Skills

Organization

Attention to detail

Service mindset

German fluency

English skills

Education

Commercial education

Tools

Office tools

Document management

Job description

Digicust in Vienna is hiring an Operations & Administration Coordinator who keeps everyday processes organized, supports colleagues and leadership, and builds reliable structures as the company grows. You will handle office administration, onboarding, travel, procurement and cross‑functional coordination in a hybrid, Vienna‑based setup.

Fluency in German and good English are required. A clear onboarding plan and room to grow into broader operations responsibilities are provided, with a