Event organizer/Administrative Assistant

VieSID - Vienna School of Interdisciplinary Dentistry - The Slavicek Foundation; Klosterneuburg; On-site; EUR 25,000 - 30,000; Full time

Benefits offered by this job

Education and training

Job summary

VieSID – Vienna School of Interdisciplinary Dentistry, a not-for-profit international organization in dental medicine, seeks an Event organizer/Administrative Assistant to manage course registrations and provide on-site support at Klosterneuburg and Vienna venues.

You will handle participant communications, coordinate with university departments, arrange catering and equipment, and assist in course preparations, bringing organizational skills and a client-focused mindset.

Qualifications

• Work experience in project/event management.
• Advanced experience in the use of the MS Office package.
• Advanced written and spoken English level.
• Intermediate written and spoken German level.

Responsibilities

• Direct contact with the course participants via email or phone for their registration in our courses and events, questions and troubleshooting, visa applications, and invoice issuing.
• Logistic and administrative support to our international lecturers.
• Communication with the relevant departments of the Medical University of Vienna.
• Logistical support to courses and events, including catering booking, reservation of the technical equipment, and distribution of the course didactic materials.
• Event operations assistance, including the preparation of the course equipment and logistical on-site support.

Skills

MS Office

Education

High school diploma, preferably with commercial training

Job description

The Vienna School of Interdisciplinary Dentistry - VieSID, www.viesid.com, is a not-for-profit, international organisation in the field of dental medicine offering postgraduate education to dentists of all nationalities.

Our office is in Klosterneuburg, Austria, and the courses are mainly held at the University Clinic of Dentistry Vienna, Vienna, in collaboration with the Medical University of Vienna. Both sites are to be considered VieSID´s workplaces.

To support our team in the course organization, we are recruiting an

Event organizer/Administrative Assistant

For the organization of our courses and on-site support during the courses.

Event organizer/Administrative Assistant

Your tasks

• Direct contact with the course participants via email or phone for their registration in our courses and events, questions and troubleshooting, visa applications, and invoice issuing


• Logistic and administrative support to our international lecturers


• Communication with the relevant departments of the Medical University of Vienna


• Logistical support to courses and events, including catering booking, reservation of the technical equipment, and distribution of the course didactic materials


• Event operations assistance, including the preparation of the course equipment and logistical on-site support

Your profile

You are a reliable and supportive team player who is interested in working in an international environment. Besides your friendly, professional, and customer-oriented personality, you are dynamic and well-organized. You are a practical, solution-oriented person and show initiative when the situation requires. You like a job with various tasks, combining computer and hands-on work. You can adapt your working time and are available over the weekend. Additionally, you meet the following requirements:

• Work experience in project/event management


• Advanced experience in the use of the MS Office package


• High school diploma, preferably with commercial training


• Advanced written and spoken English level


• Intermediate written and spoken German level


• Experience within the field of Dentistry is welcome but not required

Our offer

• Full-time position (40 hours per week) in an international, well-established organization


• Flexible office hours when assistance in the courses is not necessary


• Diversified work tasks


• Open company culture with freedom to contribute your own ideas


• Friendly work environment and possibility to interact with dental professionals from all over the world


• Job-relevant training and further education

Salary

The minimum salary for this position is EUR 2,500 gross per month on a full-time basis. Negotiation is possible depending on qualifications and professional experience.

Note that this job is to be conducted at both VieSID´s workplaces: the administrative offices in Klosterneuburg and at the course venue, the University Clinic of Dentistry Vienna, based on our course calendar.

Important note
Be advised that a valid work permit for Austria is required for non-EU citizens. Applications without a valid work permit may not be considered.

Ms. Natascha Szczepanik

VieSID - Vienna School of Interdisciplinary Dentistry
Wasserzeile 35, 3400 Klosterneuburg

About this job

Employment type: Full Time (Permanent employment)

Salary: from 2,500 EUR monthly

Seniority level: Professional Experience

Work model: On-site

Place of work: Klosterneuburg

Field of work: Administrative Support, Secretarial, Office Management

Unfilled vacancies: 1 vacancy unfilled for this position

About the company

Employer: VieSID - Vienna School of Interdisciplinary Dentistry - The Slavicek Foundation

Locations: Klosterneuburg

Details about this job

Full Time (Permanent employment)

• Monday to Friday


• 40 hours

Place of work

• Klosterneuburg

Must-have skills

• MS Office

Required languages

• German B2


• English A2

Must-have education

• High school diploma, preferably with commercial training

Benefits

• Education and training
  Job-relevant training and further education

All infos regarding your application

Required application documents:

• Résumé


• Cover letter

Contact person

Ms. Natascha Szczepanik