Executive Assistant to Managing Director | Hybrid in Vienna

Cloudflight Austria GmbH; Wien; Hybrid; EUR 40,000 - 49,000; Full time

Benefits offered by this job

Hybrid working options

Professional development

Wellbeing resources

Employee referral program

Team and company events

15 office locations across Europe

Job summary

Cloudflight Austria GmbH is seeking an Executive Assistant in Vienna to support the Managing Director and Senior Leadership Team. You will manage calendars, coordinate meetings and travel, prepare documents, and handle confidential information with discretion.

Ideal candidates have several years in an assistant/administrative role, strong MS Office skills, and fluent German and English. The role offers hybrid work options and collaboration with multiple departments across Europe.

Qualifications

• Several years of hands-on experience in an assistant or administrative role, ideally in the IT sector.
• Excellent computer skills, particularly in Microsoft Office applications such as Excel and PowerPoint.
• Hands-on, adaptable approach, with the ability to support senior leaders and manage varied tasks discreetly.
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks and projects.
• Confident communication with senior leaders, shareholders, and advisory board members.
• Very good spoken and written German and English skills.

Responsibilities

• Acting as the point of contact for internal and external stakeholders, handling incoming communications and following up on action items
• Managing calendars, scheduling appointments and meetings, and coordinating events, including agendas, materials, and logistics
• Organizing domestic and international travel, including itineraries and expense records
• Preparing and proofreading correspondence, presentations, reports, and other documents, while handling sensitive business and personnel information with discretion
• Supporting management projects by tracking progress, helping meet deadlines, identifying workflow improvements, and ensuring important details don’t fall through the cracks
• Providing organizational and administrative support to the management team, collaborating with teams such as Marketing, People & Culture, Finance, and Sales, and supporting day-to-day office management in Vienna, including fleet management and other duties as needed

Skills

MS Office

German & English

Job description

Cloudflight Austria GmbH is seeking an Executive Assistant in Vienna to support the Managing Director and Senior Leadership Team. You will manage calendars, coordinate meetings and travel, prepare documents, and handle confidential information with discretion.

Ideal candidates have several years in an assistant/administrative role, strong MS Office skills, and fluent German and English. The role offers hybrid work options and collaboration with multiple departments across Europe.