Executive Assistant - Austria (m/f/x)

Cloudflight; Wien; Ibrido; EUR 40.000 - 49.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid work options

Learning & development

Wellbeing resources

Referral program

Team events

European offices

Location-specific benefits

Descrizione del lavoro

Cloudflight in Vienna is seeking an Executive Assistant to support the Managing Director and the Senior Leadership Team. You will manage calendars, coordinate travel, prepare documents, and handle sensitive information with discretion.

Join a dynamic IT company offering hybrid work, development opportunities, wellbeing resources, and a wide European presence. You will collaborate across Marketing, People & Culture, Finance and Sales while shaping day-to-day operations in Vienna.

Competenze

• Several years of hands-on experience in an assistant or administrative role.
• Excellent German and English, both written and spoken.
• Strong organizational and time-management skills with discretion.

Mansioni

• Act as the point of contact for internal and external stakeholders and follow up on actions.
• Manage calendars, schedule meetings, and coordinate events with agendas and logistics.
• Organize domestic and international travel, itineraries, and expense records.
• Prepare and proofread correspondence, presentations, and reports, handling sensitive information.
• Support management projects by tracking progress and improving workflows.
• Provide admin support across teams and assist day-to-day office management in Vienna.

Conoscenze

Calendar management

MS Office

Excel

PowerPoint

German (written and spoken)

English (written and spoken)

Stakeholder communication

Organization & time management

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Executive Assistant - Austria (m/f/x)We use cookies for the optimal delivery of our website. We do not use third-party cookies until you enable them. More information on consent (including the possibility of revocation) can be found in here: Privacy Policy### Executive Assistant - Austria (m/f/x)Apply: Vienna: Full time: Posted 6 Days Ago: JR100308At Cloudflight, we’re committed to making a digital difference. It’s a difference that impacts businesses and society alike and one that’s fueled by our passion for technology and our dedication to sparking the brightest ideas in ourselves and others.As Cloudflight continues to grow, we’re looking for an **Executive Assistant to support our Managing Director and Senior Leadership Team** in **Vienna**. **What You'll Work on:*** Acting as the point of contact for internal and external stakeholders, handling incoming communications and following up on action items* Managing calendars, scheduling appointments and meetings, and coordinating events, including agendas, materials, and logistics* Organizing domestic and international travel, including itineraries and expense records* Preparing and proofreading correspondence, presentations, reports, and other documents, while handling sensitive business and personnel information with discretion* Supporting management projects by tracking progress, helping meet deadlines, identifying workflow improvements, and ensuring important details don’t fall through the cracks* Providing organizational and administrative support to the management team, collaborating with teams such as Marketing, People & Culture, Finance, and Sales, and supporting day-to-day office management in Vienna, including fleet management and other duties as needed **What We're Looking For**:* Several years of hands-on experience in an assistant or administrative role, ideally in the IT sector* Excellent computer skills, particularly in Microsoft Office applications such as Excel and PowerPoint* A hands-on, adaptable approach, with the ability to support senior leaders and manage varied tasks accurately and discreetly* Strong organizational and time-management skills, with the ability to prioritize multiple tasks and projects* Confidence working in a dynamic, fast-changing environment and navigating ambiguity* Professional, confident communication with senior leaders, shareholders, and advisory board members, adapting to different audiences and handling sensitive matters with discretion* Very good spoken and written German and English skills **You’ll thrive here if...** You’re self-directed, turn ideas into action, value candid collaboration with skilled colleagues, and appreciate flexibility in your work set up. **This may not be for you if...** You prefer closely guided work or long-term focus on only one project, or technology over self-direction and variety. **What We Offer:*** **Flexibility that works for you**, with hybrid and flexible working options* **Opportunities to keep growing**, through learning and professional development* **Support for your wellbeing**, including mental health resources* **A monetary reward for great recommendations**, through our employee referral program* **Time to connect**, with team and company events* **Space to work across Europe**, with access to 15 office locations* **Benefits tailored to your location** - your recruiter can share what’s available **For Austria:** The law stipulates that the minimum wage must be specified in job postings. The minimum salary is 44.170,00 euros (gross)/year in the collective agreement. Adequate to your skills, we are willing to pay much more. *We are an equal opportunity employer. We strive to create an inclusive environment where everyone can thrive regardless of their background and circumstances. All applicants receive equal opportunity regardless of age, gender identity or expression, language, disability, ethnicity, national origin, religion, or sexual orientation.* We will go through your application and come back with feedback.Any questions? Contact us at [e-mail]