Executive Assistant to the Leadership Team – Vienna (Hybrid)

Cloudflight; Wien; Hybrid; EUR 40,000 - 49,000; Full time

Benefits offered by this job

Hybrid work options

Learning & development

Wellbeing resources

Referral program

Team events

European offices

Location-specific benefits

Job summary

Cloudflight in Vienna is seeking an Executive Assistant to support the Managing Director and the Senior Leadership Team. You will manage calendars, coordinate travel, prepare documents, and handle sensitive information with discretion.

Join a dynamic IT company offering hybrid work, development opportunities, wellbeing resources, and a wide European presence. You will collaborate across Marketing, People & Culture, Finance and Sales while shaping day-to-day operations in Vienna.

Qualifications

• Several years of hands-on experience in an assistant or administrative role.
• Excellent German and English, both written and spoken.
• Strong organizational and time-management skills with discretion.

Responsibilities

• Act as the point of contact for internal and external stakeholders and follow up on actions.
• Manage calendars, schedule meetings, and coordinate events with agendas and logistics.
• Organize domestic and international travel, itineraries, and expense records.
• Prepare and proofread correspondence, presentations, and reports, handling sensitive information.
• Support management projects by tracking progress and improving workflows.
• Provide admin support across teams and assist day-to-day office management in Vienna.

Skills

Calendar management

MS Office

Excel

PowerPoint

German (written and spoken)

English (written and spoken)

Stakeholder communication

Organization & time management

Tools

Microsoft Office Suite

Job description

Cloudflight in Vienna is seeking an Executive Assistant to support the Managing Director and the Senior Leadership Team. You will manage calendars, coordinate travel, prepare documents, and handle sensitive information with discretion.

Join a dynamic IT company offering hybrid work, development opportunities, wellbeing resources, and a wide European presence. You will collaborate across Marketing, People & Culture, Finance and Sales while shaping day-to-day operations in Vienna.