Strategic Executive Assistant to CEO — Remote, AI-Savvy

Virtustant; Ciudad de Mendoza; Remote; ARS 91,242,000 - 136,863,000; Full time

Benefits offered by this job

15 days PTO

Full-time role with US Time overlap

100% remote (LATAM-based candidates)

High-trust partnership with founder

Job summary

Virtustant, a fast-moving legal-tech startup transforming estate planning for attorneys, seeks an Executive Assistant to the CEO. This remote role supports both business and personal logistics, acting as a thinking partner who drafts replies with options and recommendations.

You’ll own inboxes, calendars, travel, conference prep, and liaison duties, while leveraging AI to research and propose solutions. Expect high discretion and proactive problem-solving.

Qualifications

• Proven EA experience or strong related experience with sharp tech-savviness.
• Real travel-planning chops with complex itineraries.
• Sharp organizational and time-management skills with time zone accuracy.
• A proactive, flexible mindset — you spot what's needed and act before urgent.
• Comfort using AI tools to research and solve new problems independently.
• Strong written and verbal communication with a diplomatic, professional tone.
• Comfort with Google Workspace and similar productivity tools.

Responsibilities

• Own the CEO's inbox — triage, prioritize, draft responses, and keep headspace clear.
• Run the calendar with time-zone awareness and resolve conflicts.
• Handle travel end-to-end — flights, hotels, cars, rewards, and rebooking.
• Own conference prep and logistics start to finish for ~10–12 events yearly.
• Handle outbound logistics calls with vendors, hotels, airlines, organizers.
• Liaise between the CEO and stakeholders, keeping communications timely and diplomatic.
• Take on business/admin and personal/household logistics to cover both sides.
• Spot repetitive work and help automate or systematize it.
• Tackle special projects and AI-driven research with recommendations.
• Handle confidential information with airtight discretion.

Skills

Inbox management

Calendar management

Travel planning

Organization & detail

Proactive problem solving

AI tools usage

Written & verbal communication

Google Workspace

Tools

Notion

Job description

Virtustant, a fast-moving legal-tech startup transforming estate planning for attorneys, seeks an Executive Assistant to the CEO. This remote role supports both business and personal logistics, acting as a thinking partner who drafts replies with options and recommendations.

You’ll own inboxes, calendars, travel, conference prep, and liaison duties, while leveraging AI to research and propose solutions. Expect high discretion and proactive problem-solving.