Executive Assistant to CEO — Remote, AI-Savvy & Travel Pro

Virtustant; Tandil; Remote; ARS 53,225,000 - 79,077,000; Full time

Benefits offered by this job

15 days PTO

Full-time role with US Time overlap

100% remote (LATAM-based)

High-trust partnership with founder

Direct impact on operations

Job summary

Virtustant, a fast-moving legal-tech startup, seeks an Executive Assistant to support the CEO across business and personal logistics. The role demands anticipation, prioritization, and proactive thinking—drafting replies with options and recommendations, not just tasks.

You will manage the CEO’s inbox and calendar across time zones, coordinate travel and conferences (about 10–12 per year), liaise with vendors and partners, and help automate repetitive work with AI tools.

Qualifications

• Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness.
• Real travel-planning chops — flights, hotels, points/rewards programs, and complex itineraries.
• Sharp organizational and time-management skills with genuine attention to detail (time zone accuracy is non-negotiable).
• A proactive, flexible mindset — you spot what's needed, propose a solution, and handle it before it's urgent.
• Comfort using AI tools to research and solve new problems independently.
• Strong written and verbal communication, with a diplomatic, professional tone for external-facing interactions.
• Comfort with modern productivity and project management tools (Google Workspace and similar).

Responsibilities

• Own the CEO's inbox — triage, prioritize, draft responses, and make sure what matters gets answered on time; clear out the rest so it's not taking up headspace
• Run the calendar with sharp attention to time zones — schedule meetings, resolve conflicts, and keep it moving without constant check-ins
• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change
• Own conference prep and logistics start to finish — coordination with organizers, booth/furniture rentals, shipping and materials, and flights/hotels for the CEO and travel companions
• Handle outbound logistics calls — vendors, hotels, airlines, conference organizers
• Act as the liaison between the CEO and internal/external stakeholders (vendors, partners, the household manager for in-person needs)
• Take on business admin (purchasing, record-keeping) and personal/household logistics so both sides of the CEO's life stay covered
• Spot repetitive work and help automate or systematize it
• Step into special projects and research as they come up — using AI tools to investigate and come back with findings and a recommendation
• Handle confidential information with airtight discretion

Tools

Google Workspace

Job description

Virtustant, a fast-moving legal-tech startup, seeks an Executive Assistant to support the CEO across business and personal logistics. The role demands anticipation, prioritization, and proactive thinking—drafting replies with options and recommendations, not just tasks.

You will manage the CEO’s inbox and calendar across time zones, coordinate travel and conferences (about 10–12 per year), liaise with vendors and partners, and help automate repetitive work with AI tools.