Remote Executive Assistant to CEO | Legal-Tech Startup

Convoy Finance; Santa Fe Capital; Remote; ARS 63,853,000 - 109,462,000; Full time

Job summary

Convoy Finance, a fast-moving legal-tech startup, is seeking an Executive Assistant to the CEO who thrives in a remote, high-autonomy environment. You will anticipate needs, draft replies with options, and act as a thinking partner rather than a task-taker.

Responsibilities span inbox management, calendar coordination across time zones, travel logistics, conference prep, vendor liaison, and strategic project support using AI tools. This role requires discretion and proactive problem-solving.

Qualifications

• Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness.
• Real travel-planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries
• Sharp organizational and time-management skills with genuine attention to detail (time zone accuracy is non-negotiable)
• A proactive, flexible mindset — you spot what's needed, propose a solution, and handle it before it's urgent, rather than just categorizing or flagging it
• Comfort using AI tools to research and solve new problems independently
• Strong written and verbal communication, with a diplomatic, professional tone for external-facing interactions
• Comfort with modern productivity and project management tools (Google Workspace and similar)

Responsibilities

• Own the CEO's inbox — triage, prioritize, draft responses, and ensure timely replies
• Run the calendar with sharp attention to time zones — schedule meetings and resolve conflicts
• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization
• Own conference prep and logistics start to finish — coordination with organizers, booth/furniture rentals, shipping and materials
• Handle outbound logistics calls — vendors, hotels, airlines, conference organizers
• Act as the liaison between the CEO and internal/external stakeholders
• Take on business admin (purchasing, record-keeping) and personal/household logistics
• Spot repetitive work and help automate or systematize it
• Step into special projects and research using AI tools
• Handle confidential information with airtight discretion

Skills

EA experience

Travel planning

Time management

Proactive mindset

AI-assisted research

Written and verbal communication

Google Workspace

Tools

Notion

AI tools

Google Workspace

Job description

Convoy Finance, a fast-moving legal-tech startup, is seeking an Executive Assistant to the CEO who thrives in a remote, high-autonomy environment. You will anticipate needs, draft replies with options, and act as a thinking partner rather than a task-taker.

Responsibilities span inbox management, calendar coordination across time zones, travel logistics, conference prep, vendor liaison, and strategic project support using AI tools. This role requires discretion and proactive problem-solving.