Remote Executive Assistant to CEO - Proactive, AI-Savvy

Hiresur; Buenos Aires; Remote; ARS 91,155,000 - 136,732,000; Full time

Benefits offered by this job

15 days PTO

US time overlap

100% remote (LATAM-based)

Job summary

Hiresur, a small, fast-moving legal-tech startup, is seeking an Executive Assistant to the CEO who can anticipate needs, manage competing priorities, and take ideas off the CEO’s plate before they become urgent. You’ll draft replies with options and recommendations, not just questions.

You’ll own the CEO’s inbox and calendar across time zones, coordinate travel end-to-end, oversee conference prep, liaison with vendors, and handle admin plus personal logistics.

Qualifications

• Proven experience as an Executive Assistant or strong related experience with tech-savviness.
• Real travel-planning chops with airlines, hotels, and itineraries.
• Sharp organizational and time-management skills with attention to detail (time zone accuracy non-negotiable).
• Proactive, flexible mindset—you spot needs and propose solutions before they become urgent.
• Comfort using AI tools to research and solve problems independently.
• Strong written and verbal communication with a diplomatic tone for external interactions.

Responsibilities

• Own the CEO's inbox: triage, prioritize, draft responses with 2-3 options and a recommendation.
• Run the calendar with sharp time-zone management and minimal hand-holding.
• Handle all travel end-to-end: flights, hotels, cars, points/rewards optimization.
• Own conference prep and logistics start to finish: coordination, rentals, shipping, and travel for CEO and companions (10-12/year).
• Handle outbound logistics calls with vendors, hotels, airlines, organizers (not client-facing).
• Act as liaison between CEO and stakeholders (vendors, partners, household manager).
• Take on business admin and personal/household logistics to keep both sides covered.
• Spot repetitive work and help automate or systematize it.
• Tackle special projects and research with AI, delivering findings and recommendations.

Skills

Executive support

Travel planning

Calendar management

Communication

Proactive problem solving

Tools

Google Workspace

AI tools

Job description

Hiresur, a small, fast-moving legal-tech startup, is seeking an Executive Assistant to the CEO who can anticipate needs, manage competing priorities, and take ideas off the CEO’s plate before they become urgent. You’ll draft replies with options and recommendations, not just questions.

You’ll own the CEO’s inbox and calendar across time zones, coordinate travel end-to-end, oversee conference prep, liaison with vendors, and handle admin plus personal logistics.