Executive Assistant to CEO - Remote, AI-Savvy Ops Partner

Atomic Hr; Rosario; Remote; ARS 91,385,000 - 137,078,000; Full time

Benefits offered by this job

15 days PTO

US time overlap

100% remote (LATAM-based)

Job summary

Atomic HR seeks an Executive Assistant to the CEO for a fast-paced legal-tech startup focused on estate planning workflows. You will anticipate needs, draft strategic replies, and manage both business and personal logistics with a partner-like mindset.

You will own the CEO’s inbox, calendar, travel, and conference preparations, while coordinating with vendors and internal/external stakeholders to ensure seamless operations.

Qualifications

• Proven experience as an Executive Assistant or strong related experience with sharp tech-savviness.
• Real travel-planning chops with complex itineraries and loyalty programs.
• Sharp organizational and time-management skills with meticulous attention to detail.

Responsibilities

• Own the CEO's inbox: triage, prioritize, draft responses, and keep headspace clear.
• Manage the CEO's calendar across time zones and resolve conflicts quickly.
• Coordinate end-to-end travel: flights, hotels, cars, and rewards optimization.
• Prepare conferences start-to-finish: logistics, booth setup, shipping, and travel for attendees.
• Serve as liaison with vendors, partners, and household staff to maintain smooth operations.
• Assist with business admin and personal logistics to cover both CEO's life aspects.
• Identify repetitive tasks and drive automation or systematization.
• Tackle special projects using AI tools to provide findings and recommendations.
• Handle confidential information with airtight discretion.

Skills

Executive support

Travel planning

Organizational skills

Proactive mindset

AI tools usage

Written & verbal communication

Google Workspace

Tools

Google Workspace

Job description

Atomic HR seeks an Executive Assistant to the CEO for a fast-paced legal-tech startup focused on estate planning workflows. You will anticipate needs, draft strategic replies, and manage both business and personal logistics with a partner-like mindset.

You will own the CEO’s inbox, calendar, travel, and conference preparations, while coordinating with vendors and internal/external stakeholders to ensure seamless operations.