Executive Assistant to CEO - Remote, AI-Savvy Ops Partner

Convoy Finance; Neuquén; À distance; ARS 106 422 000 - 182 437 000; Plein temps

Avantages offerts par ce poste

15 days PTO

US time overlap

Remote LATAM-based

Direct impact on operations

High-trust founder

Résumé du poste

Convoy Finance is seeking an Executive Assistant to support the CEO in a fully remote role. You will manage the CEO’s inbox, calendar, travel and conference logistics, and act as a strategic partner across business and personal tasks.

You will anticipate needs, draft responses with options, and leverage AI tools for research and recommendations. Experience with Notion and Google Workspace is preferred.

Qualifications

• Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness.
• Real travel-planning chops with complex itineraries.
• Sharp organizational and time-management skills with meticulous attention to detail.
• A proactive, flexible mindset — you spot what's needed, propose a solution, and handle it before it's urgent.
• Comfort using AI tools to research and solve new problems independently.
• Strong written and verbal communication, with a diplomatic, professional tone for external-facing interactions.
• Comfort with modern productivity and project management tools (Google Workspace and similar).

Responsabilités

• Own the CEO's inbox — triage, prioritize, draft responses, and make sure what matters gets answered on time; clear out the rest so it's not taking up headspace
• Run the calendar with sharp attention to time zones — schedule meetings, resolve conflicts, and keep it moving without constant check-ins
• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change
• Own conference prep and logistics start to finish — coordination with organizers, booth/furniture rentals, shipping and materials, and flights/hotels for the CEO and travel companions
• Handle outbound logistics calls — vendors, hotels, airlines, conference organizers
• Act as the liaison between the CEO and internal/external stakeholders (vendors, partners, the household manager) keeping communication timely and diplomatic
• Take on business admin (purchasing, record-keeping) and personal/household logistics (scheduling car service, appointments, coordinating with the household manager)
• Spot repetitive work and help automate or systematize it rather than just repeating it
• Step into special projects and research using AI tools to investigate and return with findings and a recommendation
• Handle confidential information with airtight discretion

Connaissances

EA experience

Travel planning

Time management

Proactive mindset

AI usage

Diplomatic communication

Google Workspace

Outils

Notion

Google Workspace

Description du poste

Convoy Finance is seeking an Executive Assistant to support the CEO in a fully remote role. You will manage the CEO’s inbox, calendar, travel and conference logistics, and act as a strategic partner across business and personal tasks.

You will anticipate needs, draft responses with options, and leverage AI tools for research and recommendations. Experience with Notion and Google Workspace is preferred.