Administration jobs in United States

Based at the Dubai Head Office and reporting to the VP, Commercial & Tendering – Offshore Services, this role is responsible for the timely preparation of all tenders and proposal submissions in compliance with IT requirements and the company’s internal procedures

Manage and coordinate the entire tender process from receipt of the invitation to tender (ITT) through to submission of the final proposal.

Review and analyse tender documents, specifications, and requirements to ensure a clear understanding of the scope of work, timelines, and client expectations.

Work closely with various internal departments, such as Operations, Finance, Legal, and HSSEQ, to gather the necessary information and documentation required for the preparation of the tender submission.

Develop and maintain a comprehensive tender schedule, ensuring that all internal stakeholders are aware of their responsibilities and deadlines.

Prepare and submit clarification requests to clients, as necessary, to obtain a clear understanding of their requirements and expectations.

Coordinate the development of technical and commercial proposals, ensuring that they are accurate, complete, and compliant with the tender requirements.

Prepare risk assessments, sales report, CRM data analysis and other internal and external reports.

Ensure that all tender documentation is well‑organized, up‑to‑date, and easily accessible for future reference.

Monitor the progress of submitted tenders, keeping management informed of any developments and maintaining communication with clients as needed.

Arranging and coordinating contract closure and handover processes to relevant stakeholders.

Continuously improve tender processes and documentation by identifying areas for improvement and implementing best practices.

Bachelor’s or Master’s degree in a relevant field, such as Marketing, Engineering, Business Administration, IT or Supply Chain Management.

A minimum of 5 - 7 years of experience in a similar role, preferably within the oil and gas offshore logistics industry.

• An in-depth working knowledge of all Microsoft Office software
• Independent judgment
• Demonstrate the ability to implement P&O Way
• Demonstrate good and professional internal and external communication
• Excellent organisational skills

• Excellent analytical skills, with the ability to interpret technical and financial data to develop accurate cost estimates and pricing models.
• Exceptional written and verbal communication skills, including developing persuasive tender submissions and engaging with stakeholders at all levels.
• Proficient in using relevant software applications, including Microsoft Office Suite, CRM and project management tools.
• Strong organisational and time management skills, with the ability to manage multiple tender submissions simultaneously and meet deadlines.
• Proactive, detail‑oriented, and able to work effectively in a fast‑paced and dynamic environment.