Strategic Executive Assistant & MD Liaison

Flip retail; Ajman; On-site; AED 89,000 - 134,000; Full time

Job summary

Flip retail in the United Arab Emirates seeks an Executive Assistant to manage the MD’s operations, schedule, travel, and top priorities, anticipating actions ahead.

You will coordinate internal and external conferences, prepare meeting materials and minutes, act as the MD’s primary liaison for administrative support, monitor key deliverables, and ensure 1:1s with direct reports and accountability across the organization.

Responsibilities

• Managing the MD's schedule, travel, and top priorities.
• Preparing for internal and external conferences, including prep work for discussions.
• Supporting the MD’s presence and capturing minutes, agendas, and supporting documents for meetings.
• Serving as the primary administrative liaison, coordinating meetings and providing pre-read materials and minutes.
• Monitoring KPIs and deliverables across domains reporting to the MD.
• Flagging potential issues by analyzing upcoming deliverables and anticipating MD needs.
• Maintaining 1:1 meeting schedules between the MD and direct reports and tracking accountability for BU Heads and direct reports.
• Executing high-quality tasks on time to meet deadlines.
• Performing ad-hoc tasks as assigned by the MD.

Job description

Flip retail in the United Arab Emirates seeks an Executive Assistant to manage the MD’s operations, schedule, travel, and top priorities, anticipating actions ahead.

You will coordinate internal and external conferences, prepare meeting materials and minutes, act as the MD’s primary liaison for administrative support, monitor key deliverables, and ensure 1:1s with direct reports and accountability across the organization.