Strategic Executive Assistant to the Managing Director

Al-Futtaim; Dubai; On-site; AED 300,000 - 500,000; Full time

Job summary

Al Futtaim Private Company (LLC) in Dubai seeks an Executive Assistant to the Managing Director. You will be a trusted partner providing senior executive and administrative support, managing priorities calendar, communications, governance activities, and key initiatives to ensure informed decisions and efficient operations.

You will prepare board packs, handle sensitive information with discretion, coordinate meetings, travel, and reporting, and represent the MD with senior stakeholders.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications or a related discipline.
• 5–8 years' experience supporting C-suite executives, Managing Directors or senior leadership.
• Advanced proficiency in MS Office and understanding of executive office governance.

Responsibilities

• Manage MD's calendar, coordinate meetings and business commitments without conflicts.
• Prepare executive communications, presentations, and stakeholder materials to a high standard.
• Support leadership meetings with agendas, minutes and action tracking.
• Track action items and ensure timely completion with deadlines.
• Build relationships with internal and external stakeholders while ensuring confidentiality.
• Produce timely executive reports, dashboards, and briefing materials for leadership.
• Keep the MD's office running smoothly through proactive planning and prioritisation.

Skills

Executive support

Calendar management

Communication

Discretion

Stakeholder management

Education

Bachelor's degree in Business Administration, Management, Communications or related

Tools

Microsoft Office

Job description

Al Futtaim Private Company (LLC) in Dubai seeks an Executive Assistant to the Managing Director. You will be a trusted partner providing senior executive and administrative support, managing priorities calendar, communications, governance activities, and key initiatives to ensure informed decisions and efficient operations.

You will prepare board packs, handle sensitive information with discretion, coordinate meetings, travel, and reporting, and represent the MD with senior stakeholders.