Executive Assistant

Flip retail; Ajman; On-site; AED 89,000 - 134,000; Full time

Job summary

Flip retail in the United Arab Emirates seeks an Executive Assistant to manage the MD’s operations, schedule, travel, and top priorities, anticipating actions ahead.

You will coordinate internal and external conferences, prepare meeting materials and minutes, act as the MD’s primary liaison for administrative support, monitor key deliverables, and ensure 1:1s with direct reports and accountability across the organization.

Responsibilities

• Managing the MD's schedule, travel, and top priorities.
• Preparing for internal and external conferences, including prep work for discussions.
• Supporting the MD’s presence and capturing minutes, agendas, and supporting documents for meetings.
• Serving as the primary administrative liaison, coordinating meetings and providing pre-read materials and minutes.
• Monitoring KPIs and deliverables across domains reporting to the MD.
• Flagging potential issues by analyzing upcoming deliverables and anticipating MD needs.
• Maintaining 1:1 meeting schedules between the MD and direct reports and tracking accountability for BU Heads and direct reports.
• Executing high-quality tasks on time to meet deadlines.
• Performing ad-hoc tasks as assigned by the MD.

Job description

Executive Assistant

• Taking care of the MD's operations and also top priorities by managing his schedule (consisting of visits and traveling) and anticipating actions ahead.
• Getting ready for as well as adhering to up on internal and outside conferences, consisting of prep work of discussions as ideal.
• Support the MD's presence as well as join a variety of outside meets via filing as well as prompt provision of minutes, programs, supporting files.
• Functioning as primary intermediary for administrative support, consisting of conference coordination and prep work, pre-read make-up, satisfying mins, as well as intermediary for Division Heads as well as Straight Reporting.
• Keeping MD's eyes on essential efficiency indicators, by collecting understanding against essential deliverables in strategic strategy as well as KPIs for every domain name reporting to MD.
• Aiding MD to get purposefully before challenges (whether red flags in KPIs or vital deliverables downstream) by analyzing future deliverables and also expecting what MD needs to be existing to carry out.
• Preserving awareness for 1:1 meetings in between MD and his straight records, and also for liability monitoring for specific BU Head and Direct Coverage-- consisting of progress versus personal financial as well as various other dedications to the organization.
• Embark on excellent quality tasks in a timely fashion to make sure work program meets the Required Due dates.
• Perform Unique tasks as alloted by the MD.

Job Kind: Full-time. Salary: AED8,000.00 - AED12,000.00 monthly. Capacity to commute/relocate: Ajman: Reliably commute or preparing to transfer prior to beginning job (Needed). Experience: Exec Aide: 6 years (Preferred).

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