Executive Assistant to Managing Director – Dubai (On-site)

AlFuttaim; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Al-Futtaim Automotive is seeking an experienced Executive Assistant to the Managing Director in Dubai. You will coordinate the MD's priorities, communications and commitments, enabling informed decision-making and efficient executive operations.

The role blends high-level administration with governance support and proactive follow-through. You will manage complex calendars, prepare leadership materials, record minutes and track actions with internal and external stakeholders.

Qualifications

• Bachelor's degree in a related discipline.
• 5–8 years supporting C-suite executives or senior leadership.
• Experience in multinational or matrixed organizations preferred.

Responsibilities

• Manage the Managing Director's calendar and priorities, coordinating meetings and commitments.
• Organize executive correspondence, presentations and stakeholder communications.
• Prepare agendas and materials for leadership meetings and board reviews.
• Record minutes and maintain action tracking from meetings.
• Track executive action items and follow up with stakeholders.
• Develop relationships with internal and external stakeholders and respond to business needs.
• Handle confidential information securely and in line with confidentiality requirements.
• Produce executive reports, dashboards, and briefing materials for leadership.
• Support travel arrangements and other executive commitments.
• Ensure smooth operation of the MD's office through planning and coordination.

Skills

Organizational skills

Communication

Discretion & confidentiality

MS Office suite

Executive calendar management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Teams

Job description

Al-Futtaim Automotive is seeking an experienced Executive Assistant to the Managing Director in Dubai. You will coordinate the MD's priorities, communications and commitments, enabling informed decision-making and efficient executive operations.

The role blends high-level administration with governance support and proactive follow-through. You will manage complex calendars, prepare leadership materials, record minutes and track actions with internal and external stakeholders.