Site Administrator

Administration; Abu Dhabi; On-site; AED 80,000 - 100,000; Full time

Job summary

A key administrative office is seeking a Site Administrator in Abu Dhabi to provide comprehensive clerical support for project operations. The role involves managing site documentation, coordinating with various departments, and ensuring compliance with project timelines. Candidates should have a Bachelor’s degree in Business Administration, at least 3 years of relevant experience, and proficiency in English and Arabic. Strong organizational skills and MS Office proficiency are essential. This position is critical for maintaining operational efficiency at the project site.

Qualifications

• Minimum 3–5 years of experience in a similar administrative role.
• Bachelor's degree in Business Administration or related field.
• Fluent in English and Arabic.

Responsibilities

• Manage all site-related documentation and correspondence.
• Maintain organized filing systems for project documents.
• Track project registers like material delivery logs and timesheets.
• Act as administrative contact for stakeholders and departments.
• Coordinate site meetings and maintain daily attendance records.

Skills

Organizational skills

Communication skills

MS Office proficiency

Document management

Education

Bachelor’s degree in Business Administration

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Job Description - Site Administrator (250001EK)

The Project Site Administrator is responsible for providing comprehensive administrative and clerical support to ensure the efficient operation of the project site. The role ensures smooth coordination between site teams, head office departments, subcontractors, suppliers, and clients, while maintaining accurate records, compliance with company policies, and adherence to project timelines.

Key Accountabilities

• Manage and maintain all site-related documentation, correspondence, and records (soft and hard copies).
• Maintain an organized filing system for project documents, ensuring easy retrieval and compliance with audit requirements.
• Track and update project registers (e.g., material delivery logs, equipment registers, timesheets).
• Act as the main administrative point of contact at the site for internal and external stakeholders.
• Coordinate with procurement, HR, finance, and other departments for site needs.
• Support site induction processes for new employees and subcontractors.
• Arrange and coordinate site meetings, including preparing agendas, recording minutes, and following up on action points.
• Maintain daily manpower attendance records for staff and workers.
• Submit attendance, overtime, and leave reports to the HR/Payroll team as per deadlines.
• Assist in mobilization and demobilization processes of site personnel.
• Assist in raising purchase requisitions and tracking material/equipment deliveries.
• Maintain records of received and issued materials in coordination with the storekeeper.

Qualifications

Years of experience: Minimum 3 years in a similar role, preferably 3–5 years.

Academic Qualifications: Bachelor’s degree in Business Administration, Management, or a related field.

Language proficiency: English – Arabic.

Computer skills: Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and document management systems.

Location

El Sewedy Power UAE Business Group