Receptionist/Administrative Assistant (UAE National)

Stantec; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading engineering firm is seeking a Receptionist / Office Administrator for their Dubai office. This full-time position involves managing calls and correspondence, organizing travel and meetings, and providing essential administrative support while upholding the company's values. The ideal candidate must be fluent in English and Arabic with strong organizational skills and proficiency in Microsoft Office. This role offers a dynamic work environment where flexibility and professionalism are key.

Qualifications

• Strong proficiency in spoken and written English and Arabic.
• Demonstrated experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to manage workload and work independently while maintaining attention to detail.

Responsibilities

• Manage telephone calls, emails, and correspondence efficiently.
• Coordinate meeting arrangements and logistics.
• Organize complex regional and international travel.

Skills

Fluent English

Fluent Arabic

Proficiency in Microsoft Office Suite

Organizational skills

Flexibility

Education

Degree or Diploma / Certificate from a recognized institute

Job description

Overview

Stantec is looking for a Receptionist / Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment.

Responsibilities

• Manage telephone calls, emails, and correspondence efficiently, while maintaining organized administrative files and records.
• Coordinate meeting arrangements including room bookings, catering, logistics, and presentation setup.
• Organize complex regional and international travel, including visa support when required.
• Ensure the office meets housekeeping and general standards, liaising with departments and vendors as needed.
• Conduct research for vendor sourcing and manage office supplies and pantry inventory.
• Assist with onboarding new staff and support office events.
• Provide support for project and bid submissions.
• Deliver administrative support such as document typing, editing, and translation processing.
• Collaborate effectively with team members locally and remotely to complete tasks and projects.
• Maintain open and professional relationships with colleagues and management.
• Offer flexibility and coverage for other administrative staff when needed.
• Ensure tasks are completed in line with provided training and guidelines.
• Follow safe work practices and adhere to company policies for planning and executing tasks.
• Uphold Stantec’s Core Values and ensure work aligns with the company’s Quality Systems and Project Quality Procedures.

Qualifications

• Degree or Diploma / Certificate from a recognized institute.
• Fluent English and Arabic, spoken and written is essential.
• Demonstrated proficiency in using Microsoft Outlook, Word, Excel and PowerPoint.
• Valid Driving License preferred.
• A flexible approach to working hours.
• Be of the highest caliber: punctual and flexible, with occasional weekend work if required.
• Professional presentation of self, courteous and helpful, always acting as an ambassador on behalf of Stantec.
• Punctual, reliable and flexible approach.
• Ability to work independently and well as part of a team.
• Self-motivated and ability to take responsibility.
• Able to demonstrate proficiency in the responsibilities of the role.
• The ability to manage workload, work autonomously, reviewing own work on a regular basis, with consistent attention to detail, while consistently meet objectives.
• Maintain a high degree of responsibility, discretion and confidentiality.

Work Location(s): United Arab Emirates-Dubai

Employment Type: Full-Time

Job Type: Regular

Job Category: Admin Support, Reception