Receptionist / Administrative Assistant

Acwa; United Arab Emirates; Presencial; AED 50.000 - 90.000; Jornada completa

Descripción de la vacante

Acwa is seeking a Receptionist / Admin Assistant to manage front desk in a busy UAE office, greet visitors professionally and handle couriers and office supplies.

You will assist in general office administration, support HR & Admin activities, manage meetings, invoices, and office services to ensure smooth daily operations and a tidy, efficient workspace.

Formación

• High school diploma or equivalent education required.
• 2-3 years of administrative assistant experience.

Responsabilidades

• Provide reception duties for the office including handling courier and office supplies.
• Receive and greet visitors in a professional and warm manner.
• Assist in General Office administration and support day-to-day HR & Admin activities.
• Manage the front office and register visitors.
• Coordinate and ensure provision of all office services (stationery, equipment, etc.).
• Monitor supplies, handle shortages, and liaise with suppliers.
• Handle office courier and ensure timely delivery of documents.
• Review receipts and invoices and obtain required approvals for payments.
• Schedule meetings and assist visitors as needed.
• Prepare Arabic letters when needed and support P&C with admin tasks.
• Carry out general clerical duties (filing, typing, copying, scanning) and manage cleaners schedule.

Conocimientos

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Adobe Acrobat

Communication skills

Teamwork

Time management

Inventory control

Educación

High school diploma or equivalent

Descripción del empleo

About the Role

Job Description Role : Receptionist /Admin Assistant

Provide reception duties for the office which includes handling of courier and office supplies. Receive and greet all visitors in a professional and warm manner. Assist in General Office administration. Support day-to-day HR & Admin activities and office management duties.

Responsibilities

• Provide reception duties for the office which includes handling of courier and office supplies. Receive and greet all visitors in a professional and warm manner.
• Assist in General Office administration.
• Support day-to-day HR & Admin activities and office management duties.
• Manage the front office and reception and register visitors.
• Coordinate and ensure provision of all office services covering stationery, equipment and ensure efficient and quality service is provided.
• Monitor level of supplies and ensure availability of stock, handle shortage and follow up with suppliers for delivery of items.
• Handle courier of the office and ensure delivery of documents on time.
• Handle company petty cash.
• Review and verify all receipts and invoices and obtain required approvals for processing of payments.
• Schedule meetings and support visitors when necessary.
• Assist in preparation of Arabic letters when needed.
• Support P&C whenever required. Handle additional administrative tasks whenever requested.
• Carry out administrative duties such as filing, typing of letters, copying, binding, scanning etc.
• Manage Cleaners schedule.

Policies, Processes, Systems & Procedures

• Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner.

Continuous Improvement

• Contribute to the identification and implementation of change initiatives, programmes, and projects in line with the organisation's standards.

Health, Safety, Security & Environment

• Adhere to all relevant health, safety, security and environmental procedures, instructions, and controls so that the safety of employees and environmental compliance can be guaranteed.

Qualifications

Minimum Qualifications:

• High school diploma or equivalent education required.

Minimum Experience:

• 2-3 years of administrative assistant experience

Required Skills

• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat

Skills:

• Written and verbal Communication Skills
• Coordination and collaboration (Team Player)
• Time Management & Prioritization of tasks
• Microsoft Office Skills
• Inventory Control