Receptionist /Administrative Assistant

Acwa; Dubai; Presencial; AED 67.000 - 89.000; Jornada completa

Descripción de la vacante

Acwa in Dubai is seeking an administrative talent to handle front desk reception, greet visitors warmly, and support day-to-day HR and admin activities. The role requires coordinating office services, managing stationery, and ensuring smooth office operations in a dynamic environment.

You will assist with general admin tasks, process invoices, and help maintain filing and correspondence. Proficiency with MS Office is expected, along with strong communication skills.

Formación

• High school diploma or equivalent education required.
• 2-3 years of administrative assistant experience.

Responsabilidades

• Manage front office and reception; register visitors.
• Provide reception duties and greet visitors professionally.
• Coordinate and ensure delivery of office services and supplies.
• Monitor stock levels; liaise with suppliers for replenishment.
• Handle courier shipments and processing of receipts and invoices.
• Schedule meetings and support visitors as needed.
• Assist with Arabic letters when required.
• Support HR & Admin activities and general office tasks.
• Carry out filing, typing, copying, scanning and related duties.

Conocimientos

Written and verbal communication

Coordination & collaboration

Time management

Educación

High school diploma or equivalent

Herramientas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Adobe Acrobat

Descripción del empleo

JOB PURPOSE: Provide reception duties for the office which includes handling of courier and office supplies. Receive and greet all visitors in a professional and warm manner. Assist in General Office administration. Support day-to-day HR & Admin activities and office management duties.

Key Accountabilities :

• Manage the front office and reception and register visitors.
• Coordinate and ensure provision of all office services covering stationery, equipment and ensure efficient and quality service is provided.
• Monitor level of supplies and ensure availability of stock, handle shortage and follow up with suppliers for delivery of items.
• Handle courier of the office and ensure delivery of documents on time. Handle company petty cash.
• Review and verify all receipts and invoices and obtain required approvals for processing of payments.
• Schedule meetings and support visitors when necessary.
• Assist in preparation of Arabic letters when needed.
• Support P&C whenever required. Handle additional administrative tasks whenever requested.
• Carry out administrative duties such as filing, typing of letters, copying, binding, scanning etc.
• Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner.
• Contribute to the identification and implementation of change initiatives, programmes, and projects in line with the organisation’s standards.

Health, Safety, Security & Environment:

• Adhere to all relevant health, safety, security and environmental procedures, instructions, and controls so that the safety of employees and environmental compliance can be guaranteed.

COMMUNICATION & WORKING RELATIONSHIPS:

Internal: Needs to work closely with all employees and managers, mainly Director P&C, P&C team and employees across the region and other relevant departments within NMES. External: Needs to build a rapport with supplier, vendors.

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Minimum Qualifications:

• High school diploma or equivalent education required.
• 2-3 years of administrative assistant experience

Technology

• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat

Skills:

• Written and verbal Communication Skills
• Coordination and collaboration (Team Player)
• Time Management & Prioritization of tasks